Moving of Archival Records Services

The vendor is required to provide records without loss or damage, and their return to the shelves to the new building in proper order, is the primary objective of and absolutely essential to the fulfillment of this contract.
- Records to be moved
• There are approximately 80,000 cubic feet of records to be moved, comprising various sizes of boxes, oversized materials, flat files, ledgers, and others. 
• The collection includes confidential medical, vital, and legal records as well as irreplaceable records pertaining to state founding more than two hundred years ago. 
• Many records are fragile and require significant care in handling.
- Records center
• The records center holds overflow high-bay shelving.
• This area is primarily cubic foot boxes as well as some volumes. 
• All boxes and volumes will be palletized, wrapped, and delivered to the loading dock by agency staff. 
• Each pallet has up to 40 boxes or a comparable number of volumes. 
• The contractor will be responsible for putting the pallets on the vehicle, transporting them, and placing each box on shelves in the new building. the empty pallets need to be returned to the old building.
• Approximate extent: 30,000 cubic feet
• Approximate number of containers: 35,000
• Approximate number of pallets: 1000 pallets.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 10, 2025