Automated Motor Vehicle Record Check Services

The Vendor is required to provide for automated motor vehicle record check services.
- Must be capable of supporting both a one-time enrollment check and automated, continuous or scheduled monitoring.
- Capabilities
•    Initial employee enrollment via flat-file import (employee name, driver’s license number, state of issue, date of birth, and agency Employee ID)
•    100% web-based platform delivery — no reliance on desktop or server software
•    Role-based user access controls and permissions for designated agency administrators
•    Ability to segment driver lists by job description, driving frequency, or CDL license type for initial, annual, and automated alert runs
•    Support for Iowa-issued and out-of-state driver’s licenses
•    Ongoing scheduled and/or event-based monitoring of selected subset or all driver records
•    Ad hoc and aggregate reporting on driver status, risk rating, lookup date, and violation definitions with export to Excel or equivalent
•    Return of a score or standardized rating value for each MVR record reviewed
•    Initial platform configuration and security settings, including data encryption
•    Support for Federal Credit Reporting Act (FCRA) compliance, including consent and adverse action process support
•    Ongoing technical support and system maintenance
•    Automated checks based on a defined anniversary date or configurable schedule
•    Automated alerts triggered by targeted MVR record changes
•    Administrator-defined driver risk scoring and categorization (e.g., Red/Yellow/Green)
•    Attestation management consistent with FCRA requirements for initial and ongoing consent
•    Integration or web service interface with agency Human Resources ERP system to keep employee data current