Insurance Broker Services

The vendor is required to provide insurance broker of record with respect to the county’s property and casualty insurance program.
- The Broker shall provide the following services:
•    Insurance placement; including insurance marketing, coverage analyses and policy binding. 
•    Assist in the preparation of materials, statements of value, specifications and other underwriting data as required by insurers. 
•    This includes working with the county to gather, prepare and present the necessary information to the carriers. 
•    Assist the county with proposal review, selection and negotiations with interested insurance carriers to obtain the most favorable rates, policy language and premiums available to the county. 
•    Course of action and program and put forth into full force and effect without any lapse of coverage the necessary policies and coverage on behalf of the county and work with county personnel and the insurance companies’ personnel to ensure a smooth transition, when necessary. 
•    Review all existing coverage and make recommendations regarding any changes in coverage based on such things as unintentional self-insurance, gaps in coverage, restrictive limits, and cost of coverage. 
•    Issue insurance documents such as certificates and binders as required by the county. 
•    Consult with the county regarding the effectiveness of the program, review proposed changes and new coverage in anticipation of next year’s insurance program, including but not limited, to the evaluation of alternative insurance and risk financial proposals.
•    Advise the county on questions of insurance both as to coverage for the county itself and as to insurance to be obtained from various contractors and agencies doing business with the county. 
•    Advise the county whenever new coverage becomes available and consult with the county on the advisability of obtaining such coverage. 
•    Research technical exposure and coverage questions. 
•    Review insurance policies for appropriate coverage, provisions and conditions, exclusions and endorsements. 
•    Verify the accuracy and adequacy of all binders, policies, policy endorsements, carrier invoices, and other insurance related documents prior to delivery. 
•    Order and process change endorsements. 
•    All coverage written shall be received net of commissions. 
•    Bill and process insurance invoices. 
•    Coordinate carrier value-added services such as loss control inspections. 
•    Make risk identification, analysis, and reduction recommendations. 
•    Establish and maintain, with the cooperation of county personnel, an up-to-date listing of all real and personal property owned and leased by the county and intended to be covered under any policies of insurance. 
•    Assist with large loss reporting and resolution of large losses and catastrophic claims. 
•    Participate in and advise in quarterly claims meetings. 
•    Serve as consultant to the county with resolving carrier issues. 
•    Consultative assistance with special projects such as cost allocation, bench-marking and loss control accountability and incentive programs.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 4, 2025