Insurance Brokerage and Risk Management Services

The Vendor is required to provide Broker will serve as agency insurance advisor and advocate, providing expertise, strategic planning, market leverage, claims support, and risk management services designed to minimize total cost of risk while maintaining adequate protection.
- Policy Review & Recommendations:
•    Comprehensive Insurance Program Review:
•    Conduct an initial review of college existing insurance program at the commencement of services and provide written recommendations to enhance coverage, reduce risk exposure, and optimize total cost of risk.
o    Ongoing Policy Evaluation:
•    Review policies on an ongoing basis and identify coverage gaps, duplications, or emerging exposures, with recommendations communicated to the College as identified and at minimum annually in advance of renewal.
o    Continuity of Service:
•    Provide continuity of service through a designated account manager and identified backup personnel responsible for day-to-day support and coordination of services.
o    Annual Renewal Guidance and Strategic Planning:
•    Provide annual renewal strategy, including market conditions, recommended coverage changes, and planning timelines, at least sixty (60) days in advance of each policy renewal.
- Procurement & Market Placement
•    Market college insurance program to appropriate, financially stable insurance carriers.
•    Prepare and issue submissions to carriers.
•    Negotiate terms, pricing, deductibles, and coverage enhancements.
•    Provide side-by-side comparative analyses of quotes.
•    Provide recommendations with supporting justification.
•    Evaluate and procure liquor liability coverage, including coverage for special events, third-party vendors, and College-sponsored or affiliated functions where alcohol is served.
- Claims Assistance
•    Provide proactive claims advocacy as needed.
•    Assist College personnel with filing and managing claims as needed.
•    Monitor claim progress and provide status updates as needed.
•    Support college in disputes with insurers as needed.
- Risk Management & Loss Control
•    Assist college in identifying and mitigating risks.
•    Provide recommendations to reduce total cost of risk.
•    Provide access to risk management resources, including:
o    Risk assessments
o    Safety training resources
o    Cyber risk resources
o    Contract review / risk transfer assistance
o    Certificates of insurance support

- Hold Pre-Proposal Meeting/Site Visit Date: March 10, 2026