Risk Management and Employee Benefits Broker of Record Services

The Vendor is required to provide to serve as broker of record and provide comprehensive consulting services for risk management and employee benefits.
- This engagement requires demonstrated expertise in public sector risk management, employee benefits administration, and insurance brokerage services tailored to the operational and regulatory environment of a public school district.
- The Broker of Record and consulting services described in this solicitation encompass two primary functional areas: (1) Risk Management Insurance Programs and (2) Employee Benefits Programs. 
- Must have the capacity and experience to deliver high-quality advisory, placement, and ongoing management services across both areas simultaneously, ensuring continuity of coverage, cost-effectiveness, and compliance with applicable state statutes and regulations.
- Covered Lines of Insurance
•    Liability insurance - including commercial general liability, school board legal liability/educators legal liability, commercial auto liability, cyber liability and other related liability coverages applicable to public school district operations in state.
•    Property insurance - including coverage for buildings, contents, and other district owned physical sets located throughout the district.
•    Excess workers' compensation insurance - supporting the district's existing self-funded workers' compensation program by providing excess or stop-loss protection above the self-insured retention layer.
•    Underground storage tank insurance - providing environmental and liability coverage for underground storage tank assets owned and operated by district.
- Self-Funded Workers’ Compensation Program Support
•    Assisting district in developing and managing the qualification process for the third-party administrator at the appropriate three to five-year intervals.
•    Advocating on behalf of district in complex or disputed workers' compensation claims matters.
- Ongoing Risk Management Consulting
•    Conducting an annual review of the district's overall risk management program and providing a written assessment of coverage adequacy, gaps, and emerging risks.
•    Assisting in the development and maintenance of a risk management plan consistent with best practices for state public school districts.
•    Providing safety and loss control resources and recommendations to support risk reduction across district operations.
•    Monitoring legislative and regulatory developments in state affecting the district's insurance and risk management obligations and advising district leadership accordingly.
•    Responding to coverage questions, certificate of insurance requests, and other day-today risk management needs in a timely manner.
•    Supporting district in the event of significant claims events, including coordination with insurers, legal counsel, and other parties as required.
- Procurement and Renewal Services for Employee Benefits
•    Developing and maintaining a benefits procurement calendar that aligns with each plan's review cycle and ensures timely initiation of the qualification process.
•    Preparing comprehensive request for qualification or proposal documents for each benefit line as directed by district.
•    Marketing each benefit line to qualified carriers and administrators, gathering complete and comparable proposal responses.
•    Conducting detailed analysis of carrier and administrator proposals, including benefit design comparisons, cost modeling, financial stability assessments, and administrative capability evaluations.
•    Presenting findings, recommendations, and implementation timelines to district leadership and, where required, to the board of trustees.
•    Coordinating contract negotiations with selected carriers and administrators to achieve favorable terms on behalf of district.
•    Overseeing the implementation of new or renewed plans, including communication coordination, enrollment support, and system integration guidance.