The vendor is required to provide all labor, effort, supervision and materials necessary for the collection of delinquent accounts from out of state vehicles only.
- The contractor will conduct its collection efforts with the highest ethical standards.
- The contractor must handle and process its tasks in accordance with all federal, state, and local laws, statues, and regulations.
- The contractor will possess and keep in force all licenses and permits required to perform services under the contract.
- Provide to the contractor a monthly electronic file of delinquent accounts, which shall have account information from city records.
- Contractor will furnish an electronic monthly report outlining the collection activities and summarizing results that documents the amount paid.
- Report must show collections by account name and number, a summary total of all collections, and calculation and deduction of contractor’s fee for collection, and the net payment to the city.
- The city may agree to accept a “hard-copy” paper report in lieu of an electronic report.
- Collection services shall be provided at the same rates.
- The collection fee to provide the services shall be a percentage of the amounts collected.
- the fee for each calendar month’s collection service shall be calculated by multiplying such fee percentage by actual amount collected by contractor during such calendar month.
- Contractor shall make payment to the city on the 15th calendar day of the month following the month of collection
- On or before such date, contractor shall submit the required monthly report summary of the accounts collected to support such payment.
- Provide to the city a list of debts which the contractor determines, in its judgement, to be uncollectable
- The contractor’s fee shall be added by the contractor to the principal amount of the debt, collected by the contractor from the debtor, and deducted by the contractor prior to remitting the principal amount to the city.
- If partial payment is collected, the contractor will remit a pro-rata share to the city.
- The authority to accept a compromise settlement on any account without written permission of the city.
- In the event that any funds are paid directly to the city for debts that have been listed for collection, the City will report such collections to the Contractor.
- Contract Period/Term: 4 years