The vendor is required to provide turnkey audio video (AV) system refreshes to replace existing audio video systems.
- Plano building:
• Programming of the Crestron processor, Crestron touchscreen and Biamp DSP will match the previously upgraded courtrooms.
• both the uncompiled Crestron code and Biamp DSP file will be provided and modified to keep continuity between courts
• 1- Crestron tabletop 10” touch screens to control the system for judge & court admin.
• 1 - Samsung 85” interactive display wm85b for main courtroom wall
• 4 - Annotation monitors for judge, witness, defense and plaintiff
• 4 - Desktop mic Shure mx418d/c with on/off switch for judge, witness, defense and plaintiff
• 4 – Ceiling microphones for gallery
• 9 - New ceiling speakers
• 3 - Samsung 49” ceiling hung displays for gallery and jury box
• 1 - Elmo px-30e document viewer
• 1 - Sony ubp-x800m2 multi-media USB and disk player for courtroom
• 1 – Vaddio av bridge teleconference system that integrates into the audio video system
• 4 – Cameras mounted on the ceiling pointed at judge, witness, defense plaintiff and controlled by the
a/v system and connected to the judge’s pc with system audio and video
• 2 – Replace table cubby for electrical and media for defense and plaintiff tables
• 1 – Sidebar white noise on the touch panel
• 1 - Crestron Airmedia one-touch wireless collaboration transmitters
• 1 – Shure wireless combo kit qlxd124/85-g50
• 1 – Hearing impaired transmitter and receiver
• 2 - Synced countdown timers, one mounted at the back of the courtroom and the other on judges’ bench where he can pick it up and set it on top of the bench for the courtroom to see.
• The timers need to be in-sync to show the same countdown.
• 1 – Desktop speaker Yamaha msp3a in the chamber’s office
• 2 – Wall mounted JBL css-1s/t speakers at the judge and court admin desk in the courtroom
• 1 – Conference room with 75” wall mounted display and BenQ wdc-20 for wireless presentation
• 1 – Conference room with 65” wall mounted display and BenQ wdc-20 for wireless presentation
• 1 – 49” wall mounted display in court admin office connected to pc - Frisco building:
• Programming of the Crestron processor, Crestron touchscreen and Biamp DSP will match the previously upgraded courtrooms.
• Both the uncompiled Crestron code and Biamp DSP file will be provided and modified to keep continuity between courts
• 2 - Crestron tabletop 10” touch screens to control the system for judge & court admin
• 1 - Samsung 98” tv main courtroom wall
• 4 - Annotation monitors for judge, witness, defense and plaintiff
• 4 - Desktop mic Shure mx418d/c with on/off switch for judge, witness, defense and plaintiff
• 4 – Ceiling microphones for gallery
• 9 - New ceiling speakers
• 2 - Samsung 49” ceiling hung displays for gallery
• 1 - Elmo px-30e document viewer
• 1 - Sony ubp-x800m2 multi-media USB and disk player for courtroom
• 1 - Vaddio av bridge teleconference system that integrates into the audio video system
• 4 – Cameras mounted on the ceiling pointed at judge, witness, defense plaintiff and controlled by the
a/v system and connected to the judge’s pc with system audio and video
• 2 – Replace table cubby for electrical and media for defense and plaintiff tables
• 1 – Sidebar white noise on the touch panel
• 1 - Crestron AirMedia one-touch wireless collaboration transmitters
• 1 – Shure wireless combo kit qlxd124/85-g50
• 1 – Hearing impaired transmitter and receiver
• 2 - Synced countdown timers, one mounted at the back of the courtroom and the other on judges’ bench where he can pick it up and set it on top of the bench for the courtroom to see.
• The timers need to be in-sync to show the same countdown.
• 1 – desktop speaker Yamaha msp3a in the chamber’s office
• 2 – Wall mounted JBL css-1s/t speakers at the judge and court admin desk in the courtroom
• The video processing/switching/control equipment shall be Crestron with no substitutions allowed.
• The audio digital signal processor shall be by Biamp systems corporation with no substitutions allowed.
• The network cabling system shall comply with county’s corporation requirements and manufacturer shall be corporation with no substitutions allowed.
• The assisted listening system shall be William’s sound with no substitutions allowed.
• Data room switching and routing shall be cisco equipment with no substitutions allowed.
- Indicate the number of days required for each phase of the projects, proposer shall include a proposed schedule for the project separating by the different court locations.
• The system must be turnkey and include any electrical, bracing for mounting tv’s, cabling, etc.
• The tv wall mounts will be articulating arms wherever possible.
• The proposed system must comply with all federal and state laws.
• The county desires a turnkey installation of all systems under a single contract.
• The proposed system should include installation and a 1-year warranty
• Perform detailed formal site survey accompanied by county IT staff so vendor may document the current system.
• The awarded contractor shall provide a drawing diagram.
• The county prefers that contractors or implementation partners have a local office or headquarters within the Dallas and Fort Worth area to minimize any implementation, or ongoing production support, costs.
• Provide all new equipment for this project. none of the required equipment shall be refurbished or reused.
• The video processing/switching/control equipment shall be Crestron with no substitutions allowed.
• The audio digital signal processor shall be by Biamp systems corporation with no substitutions allowed.
• The network cabling system shall comply with county’s corporation requirements and manufacturer shall be corporation with no substitutions allowed.
• The assisted listening system shall be William’s sound with no substitutions allowed.
• Data room switching and routing shall be cisco equipment with no substitutions allowed.
- Installation and county environment considerations:
• Installer(s) will need to coordinate work times with it a/v administrator for court access.
- General implementation requirements:
• The proposer will perform all work consistent with county standards and industry best practices.
• The two diverge the county it projects manager will be responsible for making the decision on which to use.
• The proposer will identify opportunities to optimize system benefits.
• The proposer will detail an implementation plan that reduces risk.
• The proposer will provide technology architecture diagrams to show the system architecture.
• The proposer’s recommendation will demonstrate a commitment to user training and knowledge transfer.
- Training requirements:
• All training shall be provided at no additional cost to county.
• the proposer will provide detailed system documentation and training materials that describe all system administration functions.
• All proposer training will ensure that all users can adequately perform all basic system related administrative, diagnostic, and proactive management functions within the proposed system.
- Warranty, and service response requirements:
- On-going service expectations:
• Provide a one (1) year warranty on all products and workmanship beginning at the time of final project acceptance by both parties.
• Any equipment needing to be replaced shall be replaced with brand new if failure occurs within the first ninety (90) days. warranty shall include defects in workmanship and material.
• During warranty period, supplier shall also replace or repair, free of charge, any equipment proven to be defective in workmanship or material.
• A (one) 1-year warranty on all equipment, materials, and labor must be included and shown as a line item on the itemized payment schedule.
• The event of a break and critical malfunction, vendor shall provide email and/or phone information for repair reporting and shall respond to request within 24 hours of notification.
• Any manufacturer warranty that is less than (1) year and will not be covered for replacement up to the (1) year mark will need to be notified in writing to county.
- Production implementation and post implementation support:
• County will supply a project manager for this project.
• The proposer will supply a project manager who will work with the county for the duration of this project.
• The proposer must supply a project plan outlining key project milestones and their respective durations.
• If equipment is stored offsite proposer shall be responsible for theft or damage to the equipment.
• If the contractor misses a piece of equipment, requirement, incompatibility, or service required for a complete and functioning solution it shall be the contractor’s responsibility to correct it at their own expense whether by purchasing the missing components or performing the required labor.
- Security requirements:
• Installers and contractors should be able to pass background check if needed by sheriff’s office.
• Proposer, installers and contractors shall be escorted by it and/or law enforcement personnel while on the property.
• System should only be accessible by authorized users.
• Systems should not be hackable by outside users and should be a closed circuit.
- Pre-Proposal Meeting (Mandatory) Date: May 05, 2025
- Questions/Inquires Deadline: May 15, 2025