The vendor is required to provide for digitization, following the specifications provided in this document, for approx.
- 163,000 pages contained in rolling cabinets, static file cabinets, hanging files and cartons. MUST be scanned per NARA Guidelines.
- Quantity
• On-site scan service into multiple page pdf and single page pdf file of approx.
• 163,000 pages contained in rolling cabinets, static file cabinets, hanging files and cartons.
- Line item(s) after first 163,000 pages scanned:
• $_____per 8-1/2 x 5-1/2" page
• $_____per 5-3/4 x 7-1/4" page
• $_____per 8 x 10" page
• $_____per 8-1/2 x 11" page
• $_____per 8-1/2 x 14"page
• $_____per 11 x 17" page
• $_____per 29 x 21" map
• $_____per 6 x 3-1/4 microfiche card
• $_____per 1-1/2 x 1-3/4 microfiche
• $_____per 3 x 11" ten key paper (calculator roll)
- Trim size:
• Mostly 8-1/2 x l1" but range from 1-1/2 x 1-3/4" to 29 x 21".
• Images of examples of what will be scanned.
- Pages:
• Approx. 163,000 pages
- Quality of scanning:
• 3 stars*
- Products to be scanned include 8-1/2 x 11" forms, bound books, faxes fold-ins, over-sized maps, non-standard sizes (not 8-1/2 x 11" or 8-1/2 x 14"), oversized documents 29 x 21", bound in folders, folded products, paper clipped and stapled. content to be scanned include single-sided, double sided, black only, carbon copies, color, embossed images, grayscale, handwritten, laser print, line-work, photocopies, text, and typewritten
- Originals documents are carbon copy, carbonless copy, fragile onion skin, colored paper, plain white paper ten key paper, microfiche, ten key paper (calculator rolls) and paper printed black background with white text.
- Condition of the paper range from 80 plus years old to new good quality originals, edges frayed, fragile, poor quality, and yellowed.
- Contract Period/Term: 1 year