The vendor is required to provide that from qualified consultants to conduct a comprehensive organizational assessment and staffing plan.
- Assess the current structure, operations, and service delivery policies of county.
- Recommend practical, achievable revisions to the organizational structure for greater efficiency and effectiveness.
- Facilitate the development of a pathway toward county becoming a fully independent agency.
- Provide actionable guidance on service provision, staffing, roles, and responsibilities to improve overall performance and operational accountability.
- Organizational assessment: conduct a thorough assessment of the current organizational structure, operations, and service delivery models. this should include:
• Review of current staffing structure, job descriptions, and responsibilities.
• Evaluation of organizational chart and reporting lines.
• Assessment of workflows, decision-making processes, and communication channels.
• Review of policies, procedures, and service delivery practices.  - Evaluation of staffing needs and roles: analyze staffing levels and functions to:
• Identify current and future staffing needs based on the library system's goals.
• Recommend modifications to improve staffing efficiency and effectiveness.
• Clarify roles, responsibilities, and authority of library staff at all levels.
• Identify opportunities to eliminate duplication of roles and responsibilities.
• Assess the potential for reducing or streamlining administrative overhead.
- Recommendation for organizational changes: provide recommendations for changes that would enhance flexibility, efficiency, and accountability in all aspects of the organization. these may include:
• Revised organizational structure with clearly defined roles and responsibilities.
• Revised policies and procedures that ensure greater efficiency and effectiveness.
• A roadmap for gradual transition toward full organizational autonomy.
- Service delivery strategy: evaluate the best approach to service delivery to ensure maximum efficiency and cost-effectiveness. this should include:
• Assessing whether services should be provided directly by library staff, subcontracted to external service providers, or through agreements with municipal partners.
• Proposals for improving collaboration with municipal partners to ensure consistency and alignment of service delivery.
- Pathway to independence: develop a clear pathway that outlines the steps necessary for library to transition toward becoming an independent agency, including:
• Legal and operational considerations in moving toward greater autonomy.
• Recommendations for any necessary changes to policies, bylaws, or legal agreements.
• A timeline for achieving independence with realistic benchmarks and milestones.
- Report and action plan: prepare a comprehensive report that includes:
• An analysis of findings from the organizational assessment.
• Clear recommendations for organizational improvements, staffing changes, and service delivery strategies.
• A detailed action plan that outlines the steps library should take to achieve the recommended changes, with a specific focus on moving toward autonomy.
• A timeline for implementing recommendations, including potential milestones for achieving key objectives.
- Questions/Inquires Deadline: March 14, 2025