The Vendor is required to provide the creative engagement team’s goal is to design and produce welcoming and creative ways to host inclusive, accessible, and equitable county-wide engagement alongside the county.
- Creative Engagement Team includes:
• Collaborate in the development of an equitable engagement plan that aligns with the consultant and the city’s equitable community engagement blueprint;
• Generate community-based artwork or creative activities to support promotion and understanding of the agency;
• Attend bi-weekly check-in status meetings; attend, support and work at the consultant’s open-to-the-public meetings; anticipated meetings range from 50 hours to 75 hours per person for phase ii and 40 hours to 60 per person for phase iii;
• Provide feedback and guidance on engagement tools, such as surveys or questions;
• Promote and support the phase ii community wide survey;
• Design, plan, facilitate and document creative, community engagement activities (at least once a month, for up to 5 months); (20 hours per person)
• Provide detailed monthly expense reporting, including receipts, invoices, quotes to comply with all state rescue plan funding requirements; this contract budget may include fees for a CPA account; the candidates must ensure their sam.gov registration is current and active; and
• Summarize and report on resident input to the city, agency planning group, and the consultant; the team will provide documentation, including written reports, photographs and video recording.
- The number of projected work hours for individual CCP team members is at least 220 hours and up to 250 hours for the duration of the agency, with a livable wage of $32 an hour.
- Phase II at minimum should include:
• Design, plan, facilitate and document creative, community engagement activities (at least once a month, for up to 5 months);
• Attend and participate as working team members monthly working sessions with stakeholder groups (CRGP) and bi-weekly meetings with creative community partners, city and county staff;
• Attend and participate as working team members for the community input session(s)/active day(s) of learning and conversations (at least three, all in-person) and monthly engagement community listening sessions with community members (virtual or in-person);
• attend and participate as working team members for the assets & opportunities workshops with agency planning group, county cultural advisory board, public art committee, and other stakeholders;
• Attend and participate as working team members for the visioning workshop(s) (at least three) with key stakeholder groups (CPRG/DCAB/PAC/key community members);
• Mid-point reporting to inform the city and county’s fy27 budgeting process; and
• phase ii report; draft, develop, and present a report summarizing engagement, observations, findings and funding and structure recommendations completed during phase ii, with supporting documentation, data, and notes provided to the city.
- Phase iii at minimum should include:
• Attend and participate as working team members the visioning workshop for future scenarios with key stakeholder's groups (CRGP, staff, elected officials, community members);
• Attend and participate as working team members during the active day(s) of sharing, learning, and conversation with community members and key stakeholders on the proposed agency (2 in person/1 virtual, open to the public sessions);
• Attend and participate as working team members during public presentations and feedback for agency; and
• Attend and participate as working team members for city council & county commission presentations (if requested by city or county); up to 4 days of presentations are planned, including work sessions and normal meetings.
- Pre-submittal Meeting – Workshop, Questions and Answers Date: February 26, 2025
- Questions/Inquires Deadline: March 3, 2025