The vendor is required to provide that custodial supplemental staffing services.
- Include for service:
• Supplemental staffing
i. Supplement current school custodial staff on an as needed basis. awarded vendor(s) should be able to provide employees for this type of work to support urgent vacancy support.
ii. All services must uphold school standards of cleanliness.
iii. Chemicals: The district will provide chemicals to be used for the service.
iv. Must respond with resources within 2 days of notice of requested.
v. Contracted workers shifts may change at any time per the needs of the district.
vi. All communications should be communicated to the operations coordinator or area manager and not directly with building staff.
vii. A google spreadsheet will be created and shared with each awarded vendor for the use of tracking staff; it is the responsibility of the vendor to timely and accurately update the spreadsheet with changes. spreadsheet will include information such as employee department and last name, assignment start state, assignment location, assignment end date, etc.
viii. School reserves the right to end supplemental at any time based off of the needs of the district.
ix. School reserves the right to ask for changes as needed.
x. A school generic time sheet must be accurately out daily, and signed weekly by the temp employee and facility manager. temp sheets must be sent to the operations coordinator and temp agency on Monday for the previous week. timecards will be used to verify temp hours on invoices
• overtime:
i. If invoices have overtime, the invoice must say who approved the overtime, only area managers are allowed to approve overtime via email.
1. Overtime must be billed separately
ii. Overtime is only allowed if the contracted worker has worked over 40 hours a week at a dps location. iii. If a contracted worker is working at multiple locations which will take them over 40 hours a week, it must be approved by the area manager and follow the requirements of b.i.
• Invoicing
i. Invoices must have the following:
1. Po number
2. Date of service
3. Service location
4. Description of work performed
5. Time cards
ii. All invoices must be sent to invoices@dpsk12.net and alyssa_adams@dpsk12.org
iii. Invoices without a valid po number will be rejected
iv. DPS has the right to audit this contract at any time
• Staffing provider informs contractor workers in writing that they are employed by the contractor, not the district.
• The district may recruit contractor workers at any time when they are eligible for possible district hire at no additional cost to the district
i. Provider notices contractor workers in writing that the only will receive will be from the contractor, and they are not entitled to any from the district, to include but not limited holidays.
ii. The district shall have the right to interview prospective contractor workers and to accept or reject any or all based upon the required skills and the background and experience of each individual.
• It is not the district’s responsibility to provide transportation to and from the required locations.
- Contract Period/Term: 4 years
- Questions/Inquires Deadline: February 14, 2025