The vendor is required to provide digitization services for district has identified a need to convert both its historical, and active payroll, accounts payable, purchasing, BOE, and capital projects records (and more) to digital format so that they may be maintained and referenced in perpetuity within DocuWare.
- Estimated total boxes: 536 to be picked up, scanned and destroyed
- Estimated total number of images: 1.179 million
• 1,133,000 standard preps
• 46,200 heavy preps
- Counts will be validated for confirmation
- Metadata: indexed by department
• Exact index values to be validated at project kickoff by district team.
• Department names: payroll, accounts payable, purchasing, BOE, payroll (LOMB), capital projects, audit, miscellaneous.
- Barcode applied to each box for inventory control upon receipt by the vendor
- Images to be scanned at 300dpi in black and white -pdf.
- Sample set of images to be delivered and reviewed for suitability prior to complete project production.
- File requests will need to be pulled occasionally during scanning production.
- Questions/Inquires Deadline: May 12, 2025