The Vendor is required to provide for debris monitoring services and for financial recovery assistance services as distinct and separate services.
- Provide resume(s) of the on-site staff to be assigned to the contract with emphasis on their experience with similar work.
- Financial Management and Recovery Services
• Damage assessment: deployment of a disaster response team to assist with identifying, documenting, and quantifying disaster related damages.
• Eligibility consultation: assessment of damage inventory to determine primary and secondary funding sources for repairs.
• Project ranking: review of damage inventory or mitigation project listing to assign priorities to projects based on urgency and benefit.
• Financial advisory: assist clients with marrying local cost share requirements to funding sources.
• Cash flow management: develop cash based budget tools to assist with managing payment obligations relative to receiving proceeds.
• Benefit cost analysis: utilize industry recognized benefit and costing processes to accurately quantify the value of funding projects and initiatives.
• Feasibility & effectiveness studies: develop studies to demonstrate the practicality of a repair or mitigating project, as well as the sufficiency of protection offered by the project.
• Site survey & legal description review: gather necessary parcel information to confirm that acquisition and relocation projects are carried out legally.
• Appraisal & valuation services: develop replacement cost and market value assessments to serve as the basis of award for grant applications.
• Data management: implement data management system to ensure that grant related data is gathered and stored in a manner that meets grant application and reporting requirements.
• Document management: implement document management tool to provide web-based, point and click document storage and viewing.
• Grant application development: compile, assemble and organize required documentation for application to grant program.
• Contractor invoice reconciliation: reconcile contractor requests for payment with substantiating field documents and grant funding sources.
• Compliance reporting: compile, assemble and organize statistics, project progress and metrics.
• Project scoping: develop scopes of work that achieve grant recipient objectives while satisfying funding and regulatory requirements of federal, state and local agencies.
• Insurance adjusting/subrogation: gather and review insurance policies, claims and settlements in order to ensure non-duplication of benefit on an insured loss.
• Eligibility appeals: during instances of funding de-obligations, drafting of compelling appeals for funding deficiencies.
• Grant closeout/reporting: provide final reconciliation of expenditures to grant funding applications and award documents.
• Report preparation: prepare appropriate reports for submission to act and/or other federal and state agencies for reimbursement
• Reimbursement consulting: instruct the town on the requirements in order to obtain act and/or other federal and state agency reimbursements
• Requirement compliance: inform the town on the requirements for the above
• Record management: keep and maintain the necessary records, documents, pictures, and all other data required in order to obtain reimbursements from act and/or other federal and state agencies
• Documentation of project costs: all costs charged to the project shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, and any other documentation evidencing in proper detail the nature and propriety of the charges.
• Inspection: the contractor, the town and department authorized representatives shall permit authorized agents of act to inspect all work, workmanship, materials, payrolls, and records and to audit the books, records, and accounts pertaining to the financing and development of the project.
• Comprehensive mitigation programs: to include development of mitigation plan(s), staff training, cost benefit analysis, project management, environmental review and staff augmentation.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: April 1, 2025