The Vendor is required to provide for electronic procurement software.
- A web-based platform, designed for government entities, that includes the following key features include:
1. Vendor profile management:
• No cost, real-time vendor registration via creation of username and password
• Provide a secure and user-friendly interface allowing vendors to update, maintain, and monitor their profiles independently or with administrative support
2. Bid notifications:
• Automated electronic notifications to potential vendors regarding new bids, renewals, and/or updates
• The system must allow authorized personnel communicate any updates/changes regarding solicited bids
• Vendors would be required to acknowledge receipt of bid notifications, as applicable
3. Solicitation management:
• Authorized system users should be allowed to create, manage, issue, and post bid solicitations, addenda, and related bid documentation
• Designed for various procurement formats such as request for proposals (RFP), competitive sealed proposals (CSP), invitation to bid, request for qualification (RFQ)
• Must be configurable with customizable data, workflows, and approval processes
• The system shall have the capability to generate a variety of reports, both online and exportable formats (i.e. excel, etc.)
• All data must be retrievable for audit and review purposes
• Authorized users must be able to define award logic and criteria, on a per solicitation basis, and accommodate various award scenarios (i.e. single, mutli award, etc.)
• Adhere to ethical standards in data collection, ensuring confidentiality and modules for evaluation
4. Sealed bid submission:
• Allow vendors to submit bid responses electronically, while remaining inaccessible (sealed) until close date/time.
• Document upload capabilities for vendors to submit and manage their submissions
• Uploaded documentation should be securely stored and linked to the corresponding vendor profile associated with the solicitation
5. Other related services:
• The awarded solution(s) shall include, or offer as options, a comprehensive suite of implementation and support services (i.e. design, training, technical support, integration, hosting, security or like benefits) to ensure successful and continued system performance.
- Contract Period/Term: 1 year
- Pre-bid Date: May 22, 2025
- Questions/Inquires Deadline: June 5, 2025