The Vendor is required to provide a fully comprehensive event management solution for planning and creating professional-looking events with seamless registration and payment collection for up to 1,600 registrations, clear and concise communications, and a smooth check-in experience for in-person, virtual, and hybrid events.
- The event management & registration solution should include the following services:
• Registration & Marketing
• Event Web & Mobile Application
• Technical Support/Assistance
- Registration:
• Ability to create a professional registration website in minutes with customizable forms and branding
• Ability to collect payments securely online with multiple payment options
• Ability to gather important details like dietary restrictions, session preferences, and contact information
• Ability to send automatic confirmation emails and reminders to registrants
• Ability to track who's registered in real-time with easy-to-read reports
- Event Mobile App:
• Ability to check guests in quickly using tablets or smartphones – no long lines or paper lists
• Ability to print professional name badges instantly with custom designs and attendee information
• Ability to track attendance for sessions and activities throughout the event
• Ability to handle last-minute registrations and walk-ins seamlessly
• Ability to get real-time reports on who's checked in and attendance numbers.
- The event management solution must also have the capability to integrate with our third-party audio and video conferencing platform.
- The main documents for this RFP are not accessible on our website. Kindly reach out to the contact person listed in this description for more details.
- Contract Period/Term: 5 years