The Vendor is required to provide general office supplies.
- Must bid on all items.
- Physical samples are not required. Shipping costs shall be free or included into the bid prices.
- Actual quantities may vary and are contingent upon City requirements at time of order.
- Provide 24/7 online ordering with individual login ids for designated buyers.
• Items must include details such as photo images, quantities per UOM, weight, colors, etc., and contract prices must be visible to staff placing orders.
- Completed orders must be confirmed back to buyer through email.
- Provide a contact person by phone or email during normal business hours that can answer questions about product, prices, and assist with special order items.
• Must maintain an active, secure, and user-friendly website that allows authorized staff members to directly place orders for office supplies.
• The website must be fully operational and easily found via common web search engines.
• Bidders who do not offer an online ordering website with direct access for staff to manage their orders may be disqualified.
• Website must include an integrated approval system that allows for a multi-step approval chain before any orders are finalized and placed.
• This system should enable designated approvers (e.g. department heads) to review and approve or reject orders prior to submission.
• Community reserves the right to test each website for functionality to ensure compliance with the specified requirements before contract award.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 15, 2025