The vendor is required to provide grant management services for county which may include, but not limited to, public assistance grant funding and hazard mitigation assistance grants.
- Grant management tasks
• Provide assistance on grant application
• Provide general grant management advice
• Assist in the development of a disaster-recovery team
• Assist in the development of a comprehensive recovery strategy
• Provide advice to the disaster-recovery team as appropriate and participate in meetings
• Prepare draft correspondence to the state and to act as necessary
- Eligibility tasks
• Review eligibility issues, and work with county to develop justifications to act and the state
• Attend meetings with county, state and act to negotiate individual project worksheets as needed
• Assist county departments with compiling and summarizing category a through g costs for act and the state
• Assist county to prepare project worksheets for small and large projects based upon information provided by the departments
• Provide oversight to departments having difficulty with their applications
• Assist in determining if all eligible damages have been properly quantified and presented to inspectors and project officers
• Work with county to resolve disputes that may arise
• If county disagrees with act determinations, assist to strategize and write the appeals
• When county has completed all projects and drawn down reimbursement for all eligible costs; assist with preparations for state and act final inspections and audits, and also participate in exit conferences with state and act
- Allowability tasks
• Assist county in developing an approach to filing and tracking costs
• Review contracts and purchasing documentation
• Review documentation prepared by departments
• Assist in capturing and summarizing eligible costs for selected departments
• Meet requirements of direct administration cost (DAC) claim in a format approved by act for reimbursement
• Work with county to ensure compliance is met with federal regulations and act policies, including federal procurement regulations
- Engagement management tasks
• Prepare program management plan
• Attend status meetings
• Prepare invoices and supporting documentation.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: April 24, 2025