The vendor is required to provide housing consultant services for include:
1. Predevelopment and project coordination
• Facilitate at least two consensus-building meetings in city with key stakeholders, including city of staff and elected officials, phoebe staff, funders, lenders, developers, and community representatives to ensure alignment on project goals and implementation strategies.
• Collaborate with city staff so as to include engineers, building inspectors, and planners on development planning, permitting strategies, and inspection processes.
• Review and confirm invoices; prepare detailed budgets and track actual expenditures against development projections.
• Support market analysis and assist in establishing pricing strategies for residential units.
• Provide and manage the development of architectural designs, including a minimum of four (4) prototype single-family house plans, through licensed design professionals on the consultant’s team.
• House plans will have to be approved by the historic preservation commission and should be designed in such a manner that they can be reversed or slightly altered to easily create additional homes that are visually different.
• Required elements of house design: 1. access will be from a rear alley and the designs will include an enclosed double garage. there will be no curb cuts in the front of the lots. 2. a front porch that is at least half the width of the home and a minimum of six feet deep. 3. the front floor level must be at least 18 inches off the grade. 4. the design of the houses should be of a traditional style that fits with the historic character of the neighborhood.
• Identify and coordinate with qualified real estate agencies and mortgage lenders to facilitate future home sales and financing opportunities for home buyers.
• Ensure alignment between development goals and market-based sales strategies. independent third-party entities, including real estate agencies and financial institutions, will facilitate home sales and financing.
• Deliver final site and floor plans through in-house or subcontracted architectural services, and collaborate with design professionals as needed to finalize all construction documents.
• Participate in the pre-bid meeting, respond to bidder questions during the solicitation period, attend the public bid opening, evaluate bid submissions for responsiveness and responsibility, and provide a written recommendation for contract award.
• Attend the city commission meeting to support the presentation of the recommended award to the lowest responsive and responsible bidder.
2. Development oversight and construction management
• Manage permitting processes, including representing the city at regulatory hearings and obtaining approvals.
• Serve as the owner’s representative throughout construction, monitoring timelines, budgets, contractor compliance, and general performance.
• Review contractor pays applications and change orders; oversee the preparation of lender required documentation and compliance reports.
• Organize and facilitate monthly owner-architect-contractor (OAC) meetings; maintain detailed records of progress and issues.
• Manage project close-out, including punch list development, certification of completion, and retainage release processes.
- Contract Period/Term: 2 years
- Pre-Proposal Conference Date: May 14, 2025
- Questions/Inquires Deadline: May 28, 2025