The Vendor is required to provide to prepare an indirect cost allocation plan for state fiscal year 2027 (“fy27”) and for state fiscal year 2028 (“fy28”), based on actual expenditures as presented in the office annual financial report (AFR) for the respective period, resulting in federally approved fixed state fiscal year 2025 (“fy25”) and state fiscal year 2026 (“fy26”) indirect cost allocation rates, respectively, and to analyze and update standardized billing rates for legal services provided by the office.
- Plan for the review of the methodologies, rates and obtain the necessary information, raw cost data, and statistical data necessary to identify allocable costs for evaluating, preparing, submitting and negotiating the final indirect cost allocation plans.
- Indirect cost allocation plan to include but not limited to:
• Identify the sources of financial information;
• Inventory all federal and other programs administered by the office;
• Classify all office divisions;
• Determine administrative divisions;
• Determine allocation bases for allotting services to benefitting divisions;
• Develop allocation data for each allocation base;
• Prepare allocation worksheets based upon actual fy25 and fy26 expenditures which reconcile to the office AFR for the respective period;
• Summarize costs by benefitting division;
• Collect cost data for all of the programs included in the inventory of federal and other programs administered by the office;
• Determine indirect cost rates throughout the office on an annual basis;
• Acquire and include information on costs billed or allocated internally to programs and funding sources.
- Legal billing
• Consultant will prepare fy27 billing rates for legal services and reconcile fy25 legal billing rates with actual costs of legal services.
• In addition, consultant will prepare fy28 billing rates for legal services and reconcile fy26 legal billing rates with actual costs of legal services.
• The billing rates for legal services will be used to directly bill state agencies and other users of the legal services of the office.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: May 12, 2025