The Vendor is required to provide a comprehensive intelligence analysis management platform that enables users to integrate, analyze, and act on complex data relationships effectively.
- The platform should facilitate enhanced decision-making and collaboration while adhering to stringent security and compliance requirements.
- Intelligence Analysis Management:
• This software must have the capability to extract information from the department report management and computer-aided dispatch systems.
• Integrate with several other databases, accommodating both structured and unstructured data for a comprehensive link analysis system; the user interface needs to be user-friendly for officers, detectives, and analysts.
- Data Integration:
• Integrate and secure data at scale, accommodating structured and unstructured data sources.
• Automatically tag unstructured data for enhanced search ability and organization.
• Detect and create links across disparate data silos without manual intervention.
• Resolve duplicate data while maintaining the sourcing and lineage of every record for data integrity.
• Automate data transformation processes, including processing raw data from search warrants or other non-standard formats.
• Enrich data with configurable, agency-specific logic to improve the relevance and utility of the data for investigations.
• Support real-time ingestion and synchronization of data across multiple systems and external APIs.
- Search Capabilities:
• Provide a unified global search interface for accessing all data sources.
• Enable searches across structured, unstructured, and media data files (e.g., audio, video, and images).
• Query sensitive external systems without locally storing queried data, ensuring data confidentiality.
• Perform advanced geospatial searches, including location-based filtering and mapping entities and events.
• Support link-based searches using integrated network analysis tools to uncover hidden relationships.
• Enable secure, permission-controlled searches of partner agency data with granular access management.
- Advanced Analytics:
• Interactive tools for analyzing data through maps, link charts, timelines, lists, and graphs, all within a single interface.
• Automated report generation and distribution capabilities to streamline intelligence sharing.
• Custom alert functionality based on user-defined keywords, events, or data triggers.
• Real-time analytics for live media data streams, enabling proactive monitoring.
• Configurable, interactive dashboards with drill-down functionality for exploring source data and generating insights.
- Secure Collaboration:
• Provide tools to create and share presentations, narrate relationships, and investigative findings.
• Enable secure sharing of files, alerts, reports, search queries, maps, link charts, or intelligence products across internal teams and external partner agencies.
• Include rule-based permission models tailored to agency-specific regulatory and operational requirements.
• Facilitate real-time analysis collaboration, ensuring version control and audit ability.
Security and Compliance
The platform must:
• Provide full audit logging of all system activities, including record creation, modification, and the source of each record.
• Ensure granular security controls, including access restrictions based on data types, sources, and user roles.
• Adhere to security and compliance standards for cloud-based or on-premises infrastructure, including CJIS, GDPR, HIPAA, 42 C.F.R. Part 42, 28 C.F.R. Part 23, and FIPS 140-2 as applicable.
• Implement robust user authentication mechanisms, including multi-factor authentication (MFA).
• Support data encryption at rest and in transit, ensuring confidentiality and integrity.
- Confidential Informant Management:
• The Confidential Informant (CI) management system must be able to account for and track payments made to informants.
• It should allow for audits of accounting activity, track CI activities, and provide status descriptions for each informant.
• The program should also include automated alerts and strict access controls to ensure that unauthorized personnel cannot access confidential information.
- Data Integration:
• Provide a robust and secure environment for documenting and managing informant-related activities, ensuring the utmost protection of sensitive data.
• Automate and standardize informant recruitment, approval, and operations processes, relieving officers of manual work and minimizing the risk of errors.
• Ensure confidentiality, integrity, and availability of all data related to informants through advanced security features.
• Enable comprehensive auditing and reporting functionalities to ensure accountability and meet regulatory compliance requirements.
- Essential Requirements: The platform Recruitment and Approval Module:
• Allow officers to input and submit potential informant information for screening, ensuring thorough background checks.
• Include workflows for supervisory review and approval of informants.
• Store required documentation in a centralized, secure database, ensuring that only authorized personnel have access.
- Informant File Management
• The system must be capable of creating, maintaining, and managing secure digital files for each informant, including personal information, history, status, and operational details, thereby enhancing efficiency and reducing manual work.
• Implement role-based access control (RBAC) to ensure only authorized personnel can access sensitive informant data.
• Provide version control and audit logs for all file changes, maintaining a complete history of all updates to an informant’s file.
- Operational Guidelines and Interaction Tracking:
• Enable officers to schedule and document meetings with informants, including recording the purpose and outcomes of each interaction.
• Include fields for officers to record interaction details, notes, and relevant observations during informant meetings.
• Allow customizable workflows to align with the agency’s policies and ensure compliance with internal procedures.
- Compensation and Expense Management:
• Facilitate secure tracking, management, and disbursement of confidential funds to informants.
• Provide automated reconciliation tools for tracking the disbursement of funds and matching them to specific operations or activities.
• Generate audit trails for all financial transactions to ensure transparency and accountability.
- Legal and Ethical Compliance:
• Integrate compliance checklists for local, state, and federal regulations to ensure adherence to all applicable laws.
• Generate alerts when actions may violate legal policies, regulations, or ethical standards, including a review process for such violations.
• Provide templates for required legal documentation (e.g., contracts, waivers, operational plans) to ensure consistency and legal compliance.
- Security and Compliance:
• Provide complete audit logging of all system activities, including record creation, modification, and the source of each record.
• Ensure granular security controls, including access restrictions based on data types, sources, and user roles.
• Adhere to security and compliance standards for cloud-based or on-premises infrastructure, including CJIS, GDPR, HIPAA, 42 C.F.R. Part 42, 28 C.F.R. Part 23, and FIPS 140-2 as applicable.
• Implement robust user authentication mechanisms, including multi-factor authentication (MFA).
• Support data encryption at rest and in transit, ensuring confidentiality and integrity.
- Training and Oversight:
• Offer training modules for officers and staff on proper system usage and compliance with legal and ethical standards.
• Provide supervisors with real-time dashboards to monitor informant activity, fund usage, and overall system compliance.
• To ensure continuous oversight and improvement, generate periodic reports to review system usage, informant interactions, and overall compliance.
- Contract Period/Term: 3 years
- Pre-Proposal Not Mandatory Conference Date: March 03, 2025
- Questions/Inquires Deadline: March 10, 2025