The Vendor is required to provide outside counsel with demonstrated experience in and knowledge of protected class employment-related discrimination to investigate discrimination complaints.
- All Complaint forms must be dated and the date of receipt recorded.
- The Complainant shall receive a record acknowledging receipt of the Complaint Form and notice that retaliation for filing a complaint will not be tolerated.
- Sending a letter to respondent or other parties prohibiting retaliation, reassigning respondent to a different location or supervisor, separating complainant and respondent, or any other means deemed appropriate to provide a productive workplace while the investigation is ongoing.
- There shall be no step taken to move or reassign complainant unless he or she requests such move or reassignment.
- The basis (categories) of discrimination that the complainant is alleging, based on the narrative in the complaint form and taking into account, but not necessarily copying the categories indicated by complainant.
- Implement an email hold and request review of emails for appropriate parties;
- Review of relevant discrimination training records for complainant, respondent and any applicable witnesses;
- Review of the personal history folder and employment history of the complainant, respondent and, as needed, any applicable witnesses or employees;
- Request for and review of any information needed, including, but not limited to, video footage, time cards, sign in sheets, duty rosters, assignment sheets or logs, organizational charts, data concerning the breakdown of units by protected class categories, where such data is available, seating charts; policies, procedures, job descriptions, hiring materials and procedures and reasonable accommodation request files,
- State agency counsel shall assist the agency in obtaining the requested documents and may suggest to the agency any additional avenues or methods of investigation;
- Documents and materials shall be made available to the agency as soon as possible and in no event later than one week after the agency makes a request.
- All documents/materials provided by the state agency shall be kept in the confidential investigation file.
- Contract Period/Term: 6 years
- Questions/Inquires Deadline: May 7, 2025