The Vendor is required to provide Contract Management platform, but are seeking alternate options for comparison.
- Procurement Lifecycle Management
• Electronic requisition intake for all procurement types
• Role-based user permissions (procurement staff, departments, reviewers)
• Code classification for all solicitations and contracts
• Workflow automation
• Collaboration tools
• Procurement planning and scheduling
• Multiple and subcategory evaluation and award
• Online registration and self-service vendor profiles
• Vendor dashboard to track active bids, awards
• Email notifications for new opportunities and updates
• Configurable vendor categories (e.g., small, local, DBE)
- Audit trail, compliance & transparency
• System-wide audit logs (user activity, changes, and evaluations)
• Performance reporting (award rates, bid history, cost savings)
- Integration & interoperability
• Digital signature integration (e.g., DocuSign, adobe sign)
• Export tools for data in .csv, .xlsx, or pdf
- User support & training
• Admin and end-user training (virtual or on-site)
• Knowledge base and support documentation
• Helpdesk (county and supplier) or ticketing system with defined SLAS
• Dedicated customer success manager or account manager
- Hosting, security, and access
• Cloud-based (SaaS) solution with secure hosting (state-based)
• Data backups, disaster recovery, and uptime SLA (e.g., 99.9%)
• Multi-factor authentication and single sign-on (SSO)
• Role-based access controls and permissions
- Services include:
• Workflows based on type of purchase, amount, or agency
• Clause library management (terms, conditions, insurance, etc.)
• Version control for documents
• Publication to a vendor-facing portal with optional state procurement registry sync
• Local, small, and DBE supplier tracking reports and documentation
• FOIA/open records specialized export tools (redaction, logs, reports)
• Ability to integrate or receive data from county’s financial system (Tyler munis)
• Automated reference checks
• AI-powered solicitation drafting or evaluation assistance
• Vendor engagement analytics or market outreach tools
• Public transparency dashboards or open records automation
• Mobile access for evaluators or department heads
• Low-code/no-code workflow customization for future scalability
• In-platform contract redlining or negotiation tracking
• Granular audit logs or fraud-prevention features.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: April 25, 2025