The vendor is required to provide for providing it resources to executive branch agencies and other state government entities.
- This includes: technology infrastructure, software, hardware, storage, telecommunication, public safety radio, cyber security and related professionals’ services.
- Office seeking insight into industry standards, suggestions, costs, scopes, timelines, expertise, product Demonstrations and best practices surrounding implementation of a procurement management solution, from qualified vendors who have technology adoption experience with providing e-procurement and contract management solutions.
- The governor’s office serves the executive branch agencies and, by extension, the residents of state.
- Office employs more than 1100 people at 71 locations across the state
- Office provides it infrastructure, network services, telecommunication tools, cloud computing, application development and support, and provisioning for more than 28,000 state agency employees across 1,300 locations.
- Our security team proactively protects the state’s information systems and data for all three branches of state government.
- Office procurement manages not only all procurement activities for office, but also IT procurements for all of the executive branch agencies.
- Office currently uses a customized workflow application within on base.
- The state also has procurement systems of record, including the cobblestone contract management system and the state financial system, state operational resource engine, also known as core, and service now for other operations and business functions
- Office utilizes a cross functional workflow that allows for funding identification and approvals, prior to procurement activities beginning. procurement activities include: market research, identification of procurement paths to include solicitation, if applicable, vendor selection, award and contract or purchase order execution.
- Sourcing options include: small dollar commercial card transactions, discretionary spending, state price agreements, state contracts, solicitations, sole source procurements, open-end procurements, special circumstance procurements, intergovernmental agreements, enterprise agreements and emergency procurements.
- Office regularly procures business and technological goods and services with particular emphasis on technical and accessibility standards.
- Office routinely engages thousands of vendors in a broad range of categories.
- The procurement management solution will need to attach and organize procurement and solicitation documents, in a wide array of formats including but not limited to: quotes, statements of work, emails, images, risk assessments, service level agreements (SLA), contracts, option letters, task orders, purchase orders (po), enterprise agreements, amendments, option letters, requests for proposals (RFP), documented quotes (DQ), invitations to negotiate (ITN), invitations for bid (IFB), sole source procurements (ss), vendor pool focused solicitations (VP) and vendor invoices;
-  Office would want to understand your implementation costs, as well as licensing costs, in addition to costs for ongoing maintenance and operations. please provide as much detail as possible.
- Office is particularly interested in the capacity to configure solutions to align with established workflows, capability to configure custom reports and to understand any integration abilities and limitations you have.
- Solutions must be developed, integrated and maintained within the country.
- Solutions should include various levels of approval, use of decision tree logic for routing, and the ability to associate custom coding values to each line of the procurement.
- Offerors responding to may be invited to meet with, and provide a demonstration presentation to, the department and other stakeholders. however, the department does not guarantee that submission of information by a respondent will result in a scheduled meeting.
- Demonstrations and meetings with the department and other stakeholders may begin upon receipt of responses from offerors.
- The dates and times will be coordinated and mutually agreed upon by the department, other stakeholders, and the respondent, with the department making the final decision in the absence of a mutual agreement.
- Meetings will be conducted live via a web-based conferencing system maintained by office
- The purchasing agent will initiate, schedule and facilitate any meetings or presentations.
- Questions/Inquires Deadline: March 14, 2025