The vendor is required to provide that professional irrigation services for including installations, repairs and renovations that will serve as the foundation for the long-term success of the community’s irrigation and ground maintenance program.
- Water management
• During the time of service, the contractor shall verify all landscaped areas are irrigated as required to maintain optimum growth and appearance.
• City reserves the right to instruct contractor to turn off any or all controllers upon notification.
• Contractor may submit an invoice to the city for labor cost to turn systems on and off.
• The automatic irrigation system controllers shall be set to water during the hours of 9:00 p.m. and 7:00 a.m.
• The automatic irrigation system shall be time set to prevent water runoff on road surfaces and sidewalks.
• Interval watering schedules may be required.
• Contractor shall adjust sprinkler heads as required to keep over spray from sprinklers away from walls, walks and streets.
• Contractor shall submit the name(s) and position of employee who the city shall contact for inquiries relating to the aforementioned.
• Contractor shall submit the cellular phone number and email address; of the employee relating to the aforementioned.
- Irrigation repairs
• Contractor shall be responsible for cleaning, repairs, adjustments, and replacement of all sprinkler system components required to insure the operation of each sprinkler system according to original design and installation intent.
• The contractor shall be responsible for replacement of plastic pipe plastic pipe fittings except nipples which shall be schedule 80.
• The city’s irrigation system varies by brand names and manufacturers.
• Replacement of sprinkler shall be replaced with same brand removed, unless approval is given to replace with a higher quality replacement.
• Expert knowledge on automatic systems electrical and battery, drip system, and troubleshooting by contractor will have bearing on the most responsible bidder.
• Certificates, training and degrees may be requested by city from contractor.
e. Contractor shall submit the name and position along with the cellular phone number of the employee who shall be contacted for inquires and emergencies relating to irrigation repairs.
• Emergencies not within normal operating hours shall be invoiced at the emergency labor hourly rate.
• The contractor shall be able to response 24 hours 7 days a week including holidays.
failure to response to an emergency shall be documented and may lead to termination of the contract.
• Contractor shall provide 24-hour response time to irrigation repairs monday through friday from the hours of 6:30 a.m. to 5:00 p.m.
- Pump and motor repairs and renovation
• The city must approve of any pump and motor repairs / renovations prior to any work being performed.
• The contractor shall perform any necessary repairs to return the pump to as prime a condition as possible.
• At the request of the city the contractor may renovate or replace the pump and motor with similar or equal equipment to satisfy the design criterion for the performance of the pump and motor and system.
• The contractor will provide emergency services at the emergency labor hourly rate, when needed, during the term of this contract.
• Any pump and motor repairs/renovations must be invoiced at the contractor’s hourly rate.
• The percentage (%) markup shall be used on pump and motor repairs, if a third party is required, it shall be invoiced at the same rate.
• The city reserves the right to require the awarded contractor to provide documentation to substantiate their cost.
- Electrical services
• Irrigation repairs may require a certified electrician.
• The certified electrician shall be employed by the contractor, or a subcontractor, approved by the city.
• Electrical subcontractor information must be provided as a part of the bid.
• All electrical work performed under this bid must comply with all local, state and federal codes relative to the type of work being performed.
- Irrigation repair invoicing and reimbursement
a. Contractor shall submit on bid summary the hourly rate for irrigation repairs, pump and motor repairs and renovation, electrical, and emergency rates.
• Contractor bid shall not to exceed 20% markup on irrigation parts to invoice.
• Contractor shall provide a qualified irrigation technician to perform all maintenance and repairs to irrigation system.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: April 09, 2025