The Vendor is required to provide to procure and implement an RF-based mass notification public address (PA) system that can provide reliable communication to a large campus population in case of emergencies, announcements, or other mass communication needs.
- The system should be capable of transmitting notifications across various types of environments, including outdoor areas, large buildings, and residence halls utilizing radio frequency (RF) technology.
- System Requirements:
1. RF Communication Technology:
• RF transmitters and receivers with a range suitable for the university campus, satellite properties, and buildings with basements.
• High-quality audio transmission to ensure clear messaging in various environmental conditions.
• Ability to broadcast to multiple receivers simultaneously.
• Secure and encrypted transmission to prevent unauthorized access.
2. Public address (pa) equipment:
• Loudspeakers, amplifiers, and microphone stations.
• Integration with existing infrastructure, such as intercom systems, as needed.
• May include compatibility with other emergency communication systems (e.g., fire alarms, CCTV).
• Provide technical architecture for utilization of approximately 400 loud-speakers and 40 hybrid/digital sign-boards with ability to expand and utilize more.
3. Mass notification capabilities:
• Ability to send automated and manual messages, including text, voice, and prerecorded alerts.
• May include integration with common notification systems such as SMS, email, and mobile applications.
• Scheduled alerts or real-time notifications for events or emergencies.
4. User interface:
• Simple, intuitive user interface for ease of use by operators.
• May include remote access for system management and control.
• Cloud-based or locally hosted software for system management and monitoring.
5. Power and backup:
• Uninterruptible power supply (UPS) to ensure continuous operation during power outages.
• Battery backup for RF devices to maintain system functionality in the event of power failure.
6. Installation and testing:
• Full installation of the RF-based PA system including hardware setup and software configuration.
• Comprehensive system testing and calibration to ensure optimal performance.
• Training of designated personnel on the system operation.
7. Maintenance and support:
• Ongoing maintenance services for system upkeep.
• Warranty period for equipment and software.
• Support services, including troubleshooting and system upgrades.
- Contract Period/Term: 5 years
- Mandatory Pre-Bid Conference Date: May 1, 2025
- Questions/Inquires Deadline: May 12, 2025