The vendor is required to provide that student photography services as needed.
-To supplement current established contracts with highly qualified photography studios to provide students, parents, community, and agency with high quality film and/or digital images for schools and personal memory albums of the students and staffs’ public-school experience
-Services will be provided for two grade levels: elementary and secondary (middle and high) and will include the ability to segment by grade, group, or student organization
-Scope of work general requirements: the contractor shall:
•Provide a representative to meet in-school with each principal or designee prior to photo sessions to agree upon specific dates and/or resolve any logistical or contractual issues.
•must schedule in-school consultation whenever it is deemed necessary by the school
•Provide a sufficient number of cameras to allow completion of photographs within the time period approved by each principal and must indicate the number cameras they will assign per student membership. for example, one camera per 250 students.
•Provide initial and reminder fliers, order forms, and posters for “picture day” in a timely
manner.
•These fliers should include price information and the contractor’s name and telephone number.
•Provide a local or toll-free telephone number and office hours for school and parent use.
•Meet all yearbook publication requirements (uniform, sizing/cropping, pose, head size, background, color, and/or attire), and must be deemed satisfactory to students, parents, and publication staff and/or advisors.
•The contractor shall provide an unconditional money back guarantee of all work to the school and parents who order student portrait packages.
•Refunds shall be provided within 30 days.
•ensure all portraits are taken with state-of-the art professional quality photographic equipment.
•Principals shall have the authority to negotiate changes in the specific services to be received by their schools as long as the changes do not result in increases in either prices or commissions.
•Provide a minimum of two (2) compact discs to each school with all student and faculty pictures contained therein. pictures shall be saved as a nine-digit student identification number in jpg format. sizes should be between 20-50kb each. the format for any student information provided will be in microsoft excel.
•Pay commissions to schools within thirty (30) days of receipt of payment by parents. at the time payment is made to the school, the firm shall provide a full and complete accounting to
the school to substantiate how the commission was derived. bonus payments will be made
within thirty days after contract execution by the school.
•Provide a local or toll-free telephone number and office hours for school and parent use.
•Replace all defective products without cost to the school, including shipping costs.
•Provide an annual usage report of services provided and commissions paid during each school year identified by school location.
•A copy of the report must be submitted to the purchasing office no later than july 30th of each year.
•Pay commissions to schools within thirty (30) days of receipt of payment by parents.
•At the time payment is made to the school, the firm shall provide a full and complete accounting to the school to substantiate how the commission was derived.
•Bonus payments will be made within thirty days after contract execution by the school.
•Not have the authority to release, disclose, sell, or otherwise use student names, addresses, ages, grade, teacher, school, email, phone number, image/photograph, source address, or cookies under any circumstances and may only use this information for purposes required under this contract.
-Contract Period/Term: 2 years