The vendor is required to provide information to create a virtual marketplace where campus community members (may include faculty, staff, graduate, and undergraduate students) can instantly see all campus surplus property available and are able to post/reserve/order surplus property for reuse on campus to help university reach our carbon neutrality and zero waste goals.
1. Marketplace dashboard
• Real-time listing of available surplus items.
• Search and filter by category, condition, location, etc.
• Featured or newly added items section.
2. Item listing portal (self-serve)
• Users can add items to the marketplace with the following fields:
○ Title
○ Description
○ Dimensions (l x w x h)
○ Category (furniture, electronics, lab equipment, etc.)
○ Condition (new, like new, good, fair, needs repair)
○ Contact information (name, email, dept.)
○ Asset tag # (optional if applicable)
○ Location (building, room #)
○ Weight
○ Photos (upload with up to 10 images)
○ Quantity available
○ Ending posting date
3. Item detail page
• Expanded view with full metrics.
• Carousel or gallery for photos.
• "Reserve" or "request pickup" button.
• Contact poster option.
4. Reservation & order system
• Option to:
○ Reserve items.
○ Request delivery (if provided by campus services).
○ Mark items as "picked up" or "claimed."
○ If items are not claimed by posting end date have posting inactivated or removed.
5. User roles and permissions
• Login using campus credentials (SSO).
• Roles:
○ Regular user: can post, reserve, and view items.
○ Department admin: approves listings for their department (if needed).
○ Surplus manager: full access to manage, archive, and report on listings.
6. Metrics and reporting
• Item analytics (views, reservations, time on site).
• Category distribution of items.
• Number of items reused total estimated cost savings for sustainability reporting
• Reports by department.
- Questions/Inquires Deadline: June 9, 2025