The vendor is required to provide transportation related consulting services for include:
1. Strategic planning and funding consultation: the consultant shall provide leadership and management on the county's transportation program; assist the county in identifying its transportation needs and continuously seek out funding sources, both conventional and innovative, to achieve those goals.
a. Development of overall priority and goals for transportation projects
• Assist county in the analysis of pending surface transportation projects resulting in the prioritization by the commissioner’s court of said projects within county;
• Identify key county transportation projects for policy level focus;
• Develop overall program and strategic long range transportation planning goals and objectives including advice or planning on the county's master thoroughfare plan;
• Determine an equitable county participation based on benefits to accrue by advancing the project early; and
• Determine ability and willingness of other stakeholders to participate, whether in cash or in kind, to advance the project.
b. Federal transportation policy development and implementation
• Monitor the following organizations for possible opportunities and impacts to key county projects:
• Continue efforts toward the authorization of funding for key county projects;
• Continue efforts toward the appropriation of funds for key county projects;
• Meet with county commissioners on a monthly basis to update progress and direction; and
• Provide monthly reports and briefings to the commissioner’s court.
c. State transportation policy development and implementation
• Continue efforts toward the placement of key county projects on the STIP and UTP documents with appropriate funding commitments;
• Continue efforts toward eliminating the barriers to the implementation of key county projects to include gaining environmental clearance, acquisition of right-of-way, development of plans, specifications and estimates (PS&E), and letting of construction contracts;
• As required and authorized, set up and attend meetings with key policy makers and staff members (agencies and elected officials) in state to further efforts at the state and regional level. these meetings would be attended by selected county staff members and commissioners court members;
• Follow up with state legislative and agency staff members to facilitate the implementation of the county's transportation program;
• Meet with county commissioners on a monthly basis to update progress and direction; and
• Provide monthly reports and briefings to the commissioner’s court.
d. Regional transportation policy development and implementation
• Continue efforts toward the placement of key county projects on the agency TIP and UTP programs with appropriate funding commitments;
• Continue efforts toward eliminating the barriers to the implementation of key county projects to include gaining environmental clearance, acquisition of right-of-way, development of PS&E, and letting of construction contracts;
• As required and authorized, set up and attend meetings with key policy makers and staff members (agencies and elected officials) in various locations within the north central state region to further efforts at the state and regional levels. these meetings would be attended by selected county staff members and commissioners court members. to minimize travel costs and schedule impacts, these meetings must be scheduled to maximize the value of the time invested;
• Follow up with appropriate agency staff members to implement policy program; meet with county commissioners, county consortium members, county staff to update progress and direction; and
• Provide monthly reports and briefings to the commissioner’s court.
2. General program management
• The consultant will provide general program management of the transportation program on behalf of the county and represent the county in all general and professional activities that are required to successfully execute this program.
• These duties will include as a minimum the following items:
• Attend commissioners court meetings and other pertinent county meetings to report on the current status of the program;
• Meetings with court officials and their staff on a regular basis to discuss the program as requested;
• Regularly attend local, regional, state and federal transportation meetings and events that are of importance to the county's transportation program;
• Determine which projects may be affected by local events or may impact those events and outline strategies to meet community expectations;
• Monitor and update the overall project schedule throughout the program in coordination with utilities, real estate, environmental, design consultants, construction managers, contractors and others that are involved at the program and individual project levels;
• Review and provide comments on schedules submitted by consultants, contractors and others for conformance with scheduling requirements and policies, consistency with project/construction plans and phasing, ability to execute, proper resource allocation and other schedule-related requirements.
• Provide any additional management services that may be requested by county officials.
3. Design management
• The consultant shall provide design management services for all of the projects within this program unless otherwise stipulated by the county.
• The consultant will perform these duties and responsibilities which include:
• Providing general management over all aspects of the design process, including direct participation in periodic design coordination meetings;
• Making recommendations for process improvement;
• Evaluating performance of design consultants;
• Reviewing the final opinion of probable construction cost provided by the design consultants;
• Reviewing and initial approval all pay requests from design and specialty consultants to be submitted to the county: and
• Report on recommendations for process improvements and design performance issues.
4. Right-of-way (row) acquisition management
• The consultant shall provide management assistance necessary for completion of the acquisition of all real estate required for row to complete each project within this program unless otherwise stipulated by the county. the consultant will aid in:
• Reviewing real property and easement acquisition needs as they are identified;
• Coordinating with real estate agents and title companies to facilitate the expeditious procurement of the required property or easements;
• Coordinating required court approvals for acquisition so that project schedules are maintained.
5. Procurement assistance
• The consultant shall aid the county in procuring all required consultants and contractors for this program, exclusive of the selection process and will include:
• Assist the auditor's office in developing scope of services and associated fees for each consulting assignment;
• Assist county staff in the issue and processing of contracts, task orders, and change orders for consulting services; and
• Coordinate design consultants and construction manager activities during contractor procurement phase.
6. Community outreach/education program
• The consultant shall provide information and educational material to the county for engagement and involvement of stakeholders through all stages of the projects associated with the transportation program. services include:
• Support of county public outreach efforts with respect to matters associated with the transportation program;
• Coordination of all public meetings related to the transportation program; and
• Development of announcements and press releases related to project implementation as well as working with the county public information officer
7. Monthly statement of deliverables
• Provide a monthly detailed statement on status of deliverables.
• Consultant shall provide a detailed statement of services requested by county enumerated by project and task and subsequent services delivered and completed by consultant to county enumerated by project and task.
- Questions/Inquires Deadline: May 30, 2025