Documents Digitization or Scanning Services

The vendor is required to provide that documents digitization or scanning service of paper records.
- Provide high-speed records scanning for the pilot and rollout. Prepare records for scanning (e.g., remove paper clips, staples, binding, etc.) and scan all eligible records to include, but not limited to personnel records, medical records, legal records, accounting records, and other various large format documents. Provide recommendation on what scanning image output best meets LABOR’s needs [e.g., image format (color or black/white, single page or multipage Tiff, PDF, JPEG, etc.), photo format (JPG, PDF or bitonal tiff, etc.), quality options for images and index data, etc.].
- Offer both onsite and offsite scanning options.
- Total volume of files to Digitize (cubic ft.):
Office of Administration: 430
Unemployment Insurance Division: 207
Division of Occupational and Professional Licensing: 693
Office of Information Technology: 23
Division Apprenticeship: 264
Division AELS 86
Division Fiscal 85
- Volume of Files to be Hard File (cubic ft.):
Office of Administration: 28
Office of Financial Regulation: 98
Unemployment Insurance Division: 566
Division of Occupational and Professional Licensing: 1,240
Division Fiscal: 53
- Contract Period/Term: 2 years
- Non-Mandatory Pre-Proposal Conference Date: January 27, 2025
- Questions/Inquires Deadline: February 07, 2025