Digitization of Photographic Negatives and Prints Services

The vendor required to provide digitization of photographic negatives and prints in the collections of the agency.
- Requirement:
•    Packing and shipping of photographic negatives and prints from the agency to the contractor 
•    Metadata recorded into excel file and embedded in tiff and jpeg 
•    Selection of best copy available of each unique photographic negative and print for scanning 
•    Conservation work to remove paper, if possible, from photographic negatives and prints to ensure the best image possible 
•    Scanning of photographic negatives and prints to FADGI 3-star specifications, creating preservation-quality tiff files. 
•    Duplication of each preservation tiff file as a jpeg access file 
•    Sleeving and numbering photographic prints in acid-free archival quality sleeves 
•    Return shipping of sleeved photographic prints to the agency
•    Return of tiff (preservation) and jpeg (access) files to the agency on contractor-provided new external hard SSD hard drives 
•    Appropriate and legal disposal of photographic negatives after scanning
- Quantity
•    The contractor will be tasked with initial digitization cycle of between 10,000-15,000 images for the first year with the possibility of extending the contract for up to 7 years with additional images.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: December 17, 2025