Records Management, Digitization, and Archiving Services

The Vendor is required to provide records management, digitization, and archiving Services include:

- Describe process

•    Document prep

•    Scanning

•    Scanning qc

•    Indexing

•    Indexing qc

•    Deliverable file format

•    File delivery

•    Document disposition

•    Exception processing

•    Technology used

•    Schedules and milestones

•    Personnel

•    Pricing

- Minimum needs

•    Double sided scanning

•    Remove blanks

•    B&W 

•    Resolution 300dpi

•    Indexed at file level – par designated identifiers

•    Quality control – image quality, orientation, page order, or other flaws

•    Secure data transfer – to be stored in parole SharePoint

- Optional

•    Shredding services.

- Total Number of Boxes/Documents: ~100 Boxes

- Scanning to be done on-site due to sensitive nature of the materials