Microfilm Services

The Vendor is required reproduction of documents on archival microfilm for the department.
• Microfilm Services for court documents for the domestic relations section approximately 82 bankers’ boxes containing approximately 220,000 documents.
• Data entry will include (but not be limited to) creation of target cards using case number/ name received from data provided by the County. A list of cases which should be in the boxes will be provided by the County. Each case contains the parties’ names, a case number, a docket number and the date closed. This file is currently in .pdf format. It can be formatted in a number of ways in order to enable the successful bidder to use data as a target page between cases. The list may contain instances of missing files (cases reopened after initial closure). A missing file target should be placed and those cases identified as such in the box contents label.
• Microfilming will include providing diazo duplicate reels in addition to the original silver copy, using 215’ reels. Original and duplicate developed film should be in white acid free boxes. The diazo duplicate reel shall be returned in a plastic box. Each box, original and duplicate must have labels identifying the contents of the boxes. A record acceptable to the Department which identifies the contents and quality readings of the film must be provided. A reduction ratio of 32:1 or 40:1 is preferred. The number of reels is to be estimated by the bidder. Microfilming must be done within industry standards with adequate space between images maintained in order to enable a full-size letter size copy of each image to be printed. The intent of the longer reel requirement is to minimize the number of reels required. The diazo duplicate reel does not have to be loaded into an ANSI cartridge. Some of the documents will need to be captured in duplex.