Land Records Scanning Services

The Vendor is required to provide land records scanning services for include:
• Scanning contractor will scan all documents and drawings onsite and according to this sow using their own equipment.
• Scanning contractor will ensure all files are prepped, scanned, indexed, and then returned to the location or file cabinet from which they were removed in the exact order and condition in which they were received prior to scanning.
• Scanning contractor will contact department to coordinate when individuals will be onsite for the scanning operations.
• Scanning contractor will scan the documents during department normal business hours of Monday through Friday from 7:30 am to 4:00 pm.
• Department expects the scanning contractor to work daily for the duration of the operations without extended interruptions in the work.
• Occasional absences or extended breaks in the work are understandable and must be approved in writing by the department project manager in advance.
• This does not include a daily one-hour lunch or two (2) 15-minute break periods.
• The scanning contractor with a list of commonwealth holidays during which the scanning contractor will not have access to the building.
• Scanning contractor will save all files to a secure ftp site created by the commonwealth.
• Scans will be uploaded weekly for department to track progress.