Public Defender Scanning Services

The Vendor is required to provide public defender scanning services for picking up the ~560 file boxes from the storage locations.
- Requirement:
• Need a lift gate and a ramped cargo truck as there will not be a loading dock.
• Remove staples, fasteners, bindings, glue binder, fix torn pages, and flatten pages, etc. prior to scanning.
• Perform duplex scanning (240 dpi black/white, multipage, optical character recognition – fully searchable, pdf) to capture both sides of the document(s) where needed.
• Document(s) and images must be oriented correctly for viewing and text must be fully readable within the document margins. Images shall be scanned as color for clarity.
• Scanned images are also to be reviewed by the office.
• Format pdf file sizes no greater than 100mb and be named with the JCATS number.
• Scan anything written on the inside or outside of the file folders
• Ensure that scanned documents should be de-skewed, de-speckled, blank pages and black borders removed, hole punch images removed, and background color drop out (where possible).
• Secure documents in a climate controlled, safe, and secure location. Scan-on-demand service might be necessary, upon request by the public defender’s office, file(s) must be provided as a scanned copy within 24 hours.
• Upload pdf files to the public defender digital case management system (JCATS).
• The public defender’s office will provide login credentials.
• Warrant the work for at least 12 months from the date of scan against defects and provide rework on errors or omissions with no additional charge
• Shall be duly licensed by the appropriate authorities to perform work.