Electronic File Conversion Services

Electronic File Conversion Services to convert paper-based records into secure, searchable, and electronically managed documents; improve operational efficiency, records accessibility, regulatory compliance, disaster recovery capabilities, and long-term document preservation.
- Services including:
• High-quality scanning and digitization of documents.
• Assignment of a unique QR code for physical files/document.
• Linking each QR code to its corresponding employee digital record.
• Indexing and organizing documents for easy retrieval.
• Quality assurance to ensure accuracy and completeness.
• Delivery of searchable digital files in an agreed format (e.g., PDF with OCR)
• Training (if applicable) and documentation for system us.
- The solution shall support scanning of:
• Standard letter (8.5" × 11")
• Legal (8.5" × 14")
• Ledger (11" × 17")
• Oversized documents
• Colored documents
• Black and white documents
• Grayscale documents
• Forms
• Employment records
• Personnel records
• Financial documents
• Historical records
- Scanning Requirements
Resolution Minimum:
• 300 dpi for standard records
• 600 dpi for archival documents when requested
- Image Formats Required:
• PDF/A
• TIFF Group IV
• JPEG (when applicable)
- Acceptable compression methods:
• CCITT Group IV
• JPEG2000
• Lossless compression for archival documents