Library Material Digitization and Metadata Services

As needed library digitization and metadata services to digitize physical and microfilm copies of newspapers as well as other physical library materials including reports, books, pamphlets, maps of varying sizes, etc. Once digitized, newspapers will require derivative and metadata work; The Libraries anticipate digitizing and requiring metadata for a minimum of 200,000 newspaper pages per year; the number of physical library materials digitized will vary but are not expected to exceed 5,000 items per year. The timing for completion of each project is negotiable based on current library needs and Supplier workload.
- For Newspaper Derivative and Metadata Suppliers
1. Explanation of the process used to return metadata and derivative digital objects to the University Libraries.
2. Explanation of a process that could be used to transfer metadata and derivative digital objects to Veridian, the company that hosts the University Libraries’ digital newspaper platform.
3. Image profiles for TIFFs, JPEG 2000s, and PDF page files.
4. Metadata profiles for Metadata Encoding and Transmission Standard (METS) and Analyzed Layout and Text Object (ALTO).
- Requirements: Digitization
1. Supplier shall be able to digitize a variety of formats both destructively and non-destructively. Formats include, but are not limited to: microfilm, microforms, physical newspapers, bound books, bound journals, pamphlets, photographs, maps of all kinds, loose papers, and documents. Binding methods for materials varies but can include hard, soft, spiral, perfect, staple, and others.
2. Supplier shall be able to produce a high resolution, up to 10,000 Dots per Inch (DPI), uncompressed TIFF file per page of material. A minimum of 300 DPI is required.
3. Supplier shall be able to produce TIFF, JPEG, JPEG2000, and PDF deliverable files.
4. Supplier shall be able to digitize materials in 24-bit color, 8-bit grayscale, and 1-bit, bitonal black and white. Supplier shall use professional equipment and ensure the safety of unique and often irreplaceable materials.
5. Supplier shall meet the FADGI Technical Guidelines for Digitizing Cultural Heritage Materials - 3rd Edition (2023) version at a minimum of one star level.
6. Supplier shall be able to arrange the pick-up and return physical materials for digitization at the University of Wyoming in Laramie, Wyoming or from Libraries or Archives located in Cheyenne, Wyoming.
7. Supplier shall be able to provide a digital inventory of all items according to case-by-case guidelines provided by the University Libraries. At minimum, this will include document title, file name, and absolute file path.
8. Supplier shall be able to transfer files by one of two methods: (1) Remote file transfer using SFTP or equivalent file transfer technology or (2) shipment of external hard drive to the University of Wyoming Libraries.