Property and Casualty Insurance Agent Services

The vendor is required to provide personnel, expertise and resources to ensure minimum professional services that include:
• Assume responsibility for all services as the agent of record on the commencement date and be prepared to place the board October 18, 2025, renewals.
• At all times, maintain designated personnel on board account meeting minimum qualifications hereunder: account executive, aviation practice leader, cyber practice leader, pollution practice leader, and construction practice leader.
• Evaluate existing insurance policies, loss experience, and exposures.
• Develop coverage or protection alternatives for consideration by board.
• Within the first 90 days of contract implementation, draft written communication to board which details, at a minimum:
• Confirmation of exposure review, meetings, and tour(s) completed.
• Confirms agent’s personnel assigned to the account including all necessary contact information.
• Immediate recommendations for the purchase of new coverage or modification to existing coverage, if any.
• A schedule and overview of the insurance programs currently in effect.
• Maintain a schedule of board insurance policies and reformat as requested.
• Market, negotiate, and place policies.
• Recommend modification, non-renewal, or additional placements to protect the interest of CVG.
• Identify appropriate insurers, insurance programs, and products.
• Notwithstanding board implementation of an owner-controlled insurance program (currently not anticipated), the agent is not eligible for a fee increase in connection with placement of new or modified coverages.
• Develop complete, accurate, and creative submissions.
• Assist in the development of exposure information for insurers, including statements of value and similar reports or correspondence.
• Market policies as needed, ensuring key policies are marketed on not less than a three-year cycle.
• Use a soft marketing approach when appropriate.
• Structure and negotiate programs to achieve the most appropriate coverage and limits within reasonable marketplace pricing available.
• Obtain and provide benchmark data from similar risks for evaluation of limits, deductibles/retentions, and claims activity.
• Attend meetings as needed to present results of proposals, pertinent financial analysis, and recommendation for placement. - Provide advice and consultation regarding risk and insurance matters.
• In connection with the first-year anniversary of the contract, and at each successive anniversary, deliver an annual stewardship and action plan report.
• The report shall summarize the agent’s activities and status of activities for the previous year and provide an outline of anticipated goals and activities for the following year.
• Develop an understanding of board risk appetite, emerging areas of exposure, risk financing objectives, and strategic plan.
• Analyze and evaluate various risk financing solutions to determine risk retention and risk transfer levels that align with board objectives.
• Analyze and recommend alternative financing mechanisms.
• Consult with board and its representatives regarding strategies to address emerging exposures on not less than an annual basis.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 3, 2025