Administration Support Services

The Vendor is required to provide administration support services for include:
•    Consultant shall review bid packages and ensure that reporting forms and wage rates are included per requirements of the project funding program(s) – federal and/or state as appropriate. 
•    Consultant shall obtain applicable wage rate information for the project funding source. 
•    The applicable wage rate decisions shall be provided to the prime contractor and all subcontractors for inclusion in all subsequent subcontractor contracts as required by applicable labor law. 
•    Consultant will participate in pre-construction meetings with prime contractor, subcontractors, and city staff for issues related to labor compliance standards. 
•    Consultant will provide prime contractor and subcontractor(s) one-on-one training and assistance in completing required labor compliance documents (if needed). 
•    When discrepancies are identified regarding pay and benefits with a contractor’s employee, consultant will work with the contractor to resolve the issue in an expedient manner, providing documentation of the problem and outcome to city staff and the project manager.
•    Conduct on-site job interviews with the contractor, subcontractor, and employees to ensure compliance, documents and report findings as required for the duration of the project. 
•    Verify contractor and subcontractor are in compliance with the state department of industrial relations website registration and reporting compliance. 
•    Consultant will verify that the contractor and subcontractor licenses are current and active with the board, and they are not on the federal debarment list. 
•    Consultant will utilize the county’s LCP tracking system and shall promptly review the weekly certified payroll reports (CPRS) and e-documents as received and notify the prime contractor of any deficiencies in wages, overtime compensation, incomplete or inaccurate CPRS, and incomplete or inaccurate statement of compliance. 
•    Prepare and disburse monthly progress labor compliance audit reports to city staff and project manager. 
•    Consultant shall assist with verifying release of progress payments. 
•    At the conclusion of a project, the consultant shall provide the city with all documentation and correspondence related to the construction project. 
•    Other labor compliance activities and duties as required by project funding source rules and regulations. 
•    Assistance with outreach associated with the project. 
•    Assist with planning, coordination, and administrative processes of city projects. 
•    Prepare material and supporting documents for project funding, including application and reporting. 
•    Consultant will support the city in tracking program performance and preparing required documentation for internal and external reporting purposes. 
•    Consultant will support the maintenance of program documentation and coordinate with city staff, contractors, and funding agencies. 
•    Prepare program reports, summaries, and required documentation. 
•    Maintain organized records and program files in accordance with applicable requirements. 
•    Consultant will assist with monitoring program compliance with regulations and funding requirements.