Clerk and Recorder Management Software

The vendor is required to provide that clerk and recorder management software solution and its required components and services for county, in the state.
- Document recording:
• Recording of documents of all sizes, including large plats up to 24” x 36”
• Quality assurance review of documents with the ability to enhance or reject the image
• Manual data entry for document indexing
• Manually edit the indexing of documents submitted via e-record
• Support of PRIA e-recording models and extensible markup language (XML) standards
• Capable of exporting data and images in bulk via a user interface that allows for inclusion by date-range, or reception number range.
• Integrated e-recording module and interface with e-recording submitters and vendors.
• Provide a list of currently supported vendors.
• Configure and update the recording stamp specific to summit county.
• Ability to place a generic notice page for voided documents or skipped reception numbers when appropriate.
• Recorded documents must have a barcoded stamp; barcode label(s) should automatically print
for recorded documents
• Integrated process to allow for staff quality control checks, and automated checks of verifiable
data such as scanned pages vs entered pages.
• Integrated document image archival module
• Ability to enter individual historical recorded documents not already in the system
• Ability to associate multiple legal descriptors with a single entry and dropdown list to select from
• A browser-based presentation where identified subscribers and/or guests can
1) View the index data of a document.
2) Purchase the document using a credit card or escrow account to view, download, print, and save it.
• A browser-based presentation which allows users to search all available meta-data (index data) for
• Documents to then purchase in order to view, download, print, and/or save it.
17. Current or future ability to import historical images, create an index if it doesn't exist, and match up images to existing index
• Ability to modify "return to" mail information
• Ability to create bulk exports of data and associated document images.
- Point of sale and transaction management:
• Receipt all revenues, including monies for services and other non-recording items.
• Support for many account types and payment options, such as:
a. Cash
b. Check
c. Credit cards
d. E-checks
e. Ach accounts
f. Escrow accounts
g. Internal accounts
h. Accounts receivable
i. E-commerce functions
j. Integration with colorado.gov pay port solution
a. Drawer reconciliation by individual cashier, or as a shared drawer
• Cash drawer management
• General ledger account association with all transaction items based upon generally accepted accounting principles.
• Ability to enter the check number and check account holder if a customer uses this payment option.
• Business day reporting of sales and receipts.
- Contract Period/Term: 12 months
- Questions/Inquires Deadline: March 15, 2025