Web based Planning Tool

The vendor is required to provide services to host, maintain, and update a web-based platform that facilitates the state-wide comprehensive school safety plan.
- The solution architecture must include the following:
• The solution shall be cloud /web-based.
• The solution shall have the capability to provide unlimited hosting and technical support for Users statewide.
• The solution shall have the capability for users to access the system via computer and all mobile devices.
• The solution shall provide an interactive plan format which provides review and update of processes by section to customize for individual school procedures/policies, while maintaining the standardized plan format structure.
• The solution shall provide a reporting suite that contains tools that include system driven assessment, drills, and training.
• The assessment tools module shall include planning surveys, hazards, classroom safety, evacuation routes, and an annual emergency review, along with current floor plans for all buildings on school property.
• The solution shall have the optional capability to provide mapping through GIS and shall be ESRI compliant.
• The solution shall be permission based with an access and functional hierarchy of State, District, and individual school(s).
• The solution shall have the capability to provide contact lists, individual school floor plans, and aerial photos that are linked to state and local first responders.
• The solution shall have the capability to house and print various customized reports in PDF format.
• The solution shall have the capability to track data for special needs students.
• The solution shall record and document drills and table-top exercises.
• The successful contractor shall facilitate a plan review, provide gap analysis and update the plan format every two years, or as requested by the customer.
• The successful contractor shall have the capability to provide state-wide system training to all schools in Delaware so users are functionally sufficient with the solution.
• This training shall include at a minimum nine (9) instructor-led training sessions, and four live webinars.
• Additionally, the contractor shall provide hands-on training for all major and upgrade changes to the solution.
• The successful contractor must provide company credentials of school safety certification and accreditation as part of the proposal.
• The solution shall include an ICS and NIMS online education module for District and school staff Crisis Action Teams.
- Contract Period/Term: 3 years
- Non-Mandatory Pre-Bid Meeting Date: March 25, 2025
- Questions/Inquires Deadline: March 26, 2025