Digital Asset Management System

The vendor is required to provide extensis has since discontinued portfolio; therefore, the college is looking to make a change to a more modern and easy-to-use digital asset management system (DAM).
- The department also houses all other marketing assets (Adobe InDesign files, job jacket files, etc.)
- The marketing and communications staff work directly in portfolio to manage assets as well as download those for use in media.
- Extensis portfolio in 2017 to catalog marketing assets hosted onsite.
- The marketing and communications
• File conversion, resizing, cropping, and reformatting
• Finding the right media files (searching images)
• File reuse and content-recreation
• Metadata management
• Sending and exchanging files with other departments
• Processing external user requests - The following are desired features of the system:
• Centralized asset storage
• Provides version control to track changes, revisions, and updates made to assets
• Analytics tools to track asset performance, user engagement, and content effectiveness
• Supports multi-channel distribution by providing adaptable formats and resizing options
• Flexible, role-based permissions
• Multi-stage comprehensive workflows that provide simple content governance with appropriate reviews and approvals
• Integrated review features
• Reusable content (web content, plain text, source code, image galleries and forms)
• Robust search engine within system to easily locate assets based on metadata; also interested in image recognition and “similar images” when searching.
• Public-facing photo albums that showcase events and activities at the college
• Social media integration
• Integrations with other systems such as colleague course, student, and faculty data; recruitment management systems; event management systems; single sign-on; and other existing systems
• Integrations with main campus single sign-on and identity providers
• Integrations with digital credential/badging provider
• Modern user interface
• Dashboards for customizing editing, workflows, analytics, and other tools
• Browser-based interface
• Automatic dam updates
• Publish pages to a production web server from a built-in staging environment.
• Support internal dam authentication as well as external single sign-on for all users
• SaaS/cloud-hosted solution
• Mobile responsiveness
• Scheduled scans and reports for system health
- On-site and would consider moving these into a dam.
- Contract Period/Term: 3 years
- A Pre-Proposal Conference Date: March 25, 2025
- Questions/Inquires Deadline: March 27, 2025