Event Management Software and Venue Management Software

The vendor is required to provide the necessary labor, materials, supervision, equipment, services, incidentals, and related items necessary to provide an event management software solution and a venue management software solution, both of which allow for customization.
• Manage rental reservations and bookings for multiple venues that have unique event spaces and equipment.
• Feed event information to templates, generating contracts and amendments.
• Calculate payment amounts and schedules, generating invoices.
• Collect credit card and electronic payments from clients.
• Store documentation and notes for each event.
• Allow users to view and export event calendars by venue.
• Track and report all event data, including operational details, and resource allocation.
• Generate logistical and financial reports, including revenue.
• Include customer relationship management (CRM).
• Provide a main registration page with design integrations and organizational information
• Allow breakout session registration page with ability to add speaker bios and attachments
• Include a special notices page for allergies or accommodations
• Generate billing and payments to include option for invoicing and to process refunds
• Provide correlating app for all features
• Ability to email event attendees via web-based version and app
• Meet agency IT security requirements.
• Provide data migration, importing data from existing system to new system.
• Provide user onboarding and training and on-going user support.
- Contract Period/Term: 5 years
- Pre-Proposal Conference, Questions Deadline: June 26, 2025