Student Engagement and Assessment System

The Vendor is required to provide student engagement and assessment system for county schools students.
- The solution should offer features such as customizable question banks, adaptive testing, rubrics, auto-grading, and item analysis, while seamlessly integrating with Google.
- This software will support K-12 educators in delivering dynamic lessons, fostering real-time student engagement, and providing data-informed differentiated instruction.
- Provide to empower teachers to differentiate instruction and create technology-enhanced items across all subjects and grade levels, ensuring all students can participate fully and succeed.
- The solution should also be scalable, secure, and integrate with existing district systems.
- User Accounts
• Ability to customize and manage user access and permissions based on district and school-wide positions (e.g., district administrator, school administrator, teacher, support staff). 
• This includes granular control over data visibility and functionality access for each defined role.
• Ability for users to be rostered or associated with multiple schools or locations, allowing them to manage applications or access data across different sites as needed.
• Ability to facilitate secure single sign-on (SSO) for all users via district-supported identity providers (e.g., class link, google, active directory). 
• The platform must support industry-standard protocols such as SAML 2.0, OAUTH 2.0, or OpenID connect for seamless user authentication.
• Ability to support automated user provisioning and de-provisioning (e.g., via SCIM protocol) to streamline account creation, updates, and deletions. 
• This includes the ability to import initial user rosters and data from existing systems, specifically Classlink, to minimize manual entry and ensure ongoing data synchronization.
• Ability to describe the availability of application programming interfaces (APIS) for integration with other critical district systems (e.g., student information system, learning management system, additional rostering solutions). 
• Please detail the scope and capabilities of available APIS relevant to user data and rostering.
• Ability to track user activity and access logs for comprehensive auditing and security purposes.
- Core platform functionality
• Ability to deliver a comprehensive suite of tools for both formative and summative assessment.
• Ability to support diverse instructional delivery methods, including live and student-paced lessons.
• Ability to drive real-time student engagement through interactive features.
• Ability to provide data-informed learning solutions for actionable insights.
• Ability to integrate seamlessly with district used tools like google slides and google classroom.
• Ability to ensure full compliance with data privacy regulations (ferpa).
- Advanced assessment & practice tools
• Ability to offer advanced assessment creation capabilities, including building technology-enhanced items (e.g., drag-and-drop, graphing, fill-in-the-blank).
• Ability to facilitate adaptive testing pathways for personalized learning.
• Ability to provide customizable rubrics for consistent scoring.
• Ability to perform automated grading and item analysis for efficient feedback.
• Ability to leverage AI-assisted question generation for efficient content creation.
• Ability to transform passive video viewing into active learning experiences through embedded video quizzes.
• Ability to support diverse student responses, including speech-to-text and audio recording.
• Ability to align lessons and assessments with state academic standards.
- Engagement and differentiation features
• Ability to promote dynamic student participation through interactive lesson slides.
• Ability to facilitate real-time differentiation based on student performance and needs.
• Ability to support universal design for learning (UDL) principles to ensure accessibility for all students.
• Ability to personalize learning experiences based on assessment data.
- Reporting
• Ability to provide comprehensive school-based reporting on student engagement metrics (e.g., participation rates in interactive lessons, completion rates of assigned activities, frequency of student responses).
• Ability to provide detailed school-based reporting on student assessment performance, including individual student scores, class averages, and mastery levels across specific standards or skills.
• Ability to provide granular reporting on formative and summative assessment data, encompassing performance on various question types (e.g., technology-enhanced items, multiple choice) and progress over time.
• Ability to generate district-level reports summarizing overall platform usage, adoption rates by schools and teachers, and aggregate student engagement trends across the district.
• Ability to provide district-level data analysis on student assessment performance, identifying strengths and weaknesses across schools, grade levels, or specific demographics.
• Ability to allow data to be filtered and segmented for targeted analysis by various parameters, including but not limited to:
o Student demographics (e.g., grade level, specific subgroups)
o Teacher/school
o Subject/course
o Specific learning objectives or standards
o Timeframe (e.g., daily, weekly, monthly, by grading period)
o Assessment type (e.g., practice, formal assessment, video quiz)
• Ability to provide insights into instructional effectiveness based on engagement and assessment data, helping identify areas for professional development or curriculum adjustment.
• Ability to generate reports on the effectiveness of AI-assisted tools (e.g., usage of AI question generation, time saved by educators).
• Ability to export data in various formats (e.g., csv, excel, API access) for further analysis and integration with other district systems.
- System
• Ability to provide a 100% web-based platform accessible via standard web browsers.
• Ability to ensure full compatibility and optimal performance on ChromeOs (Chromebooks) for all student users. 
• The platform must also ensure full compatibility and optimal performance for teacher users on windows and macOS operating systems, without requiring local software installation or extensive configuration on any device.
• Ability to provide a detailed description of the proposed solution's technical architecture, including its networking, server infrastructure, and database design. 
• This should include information on scalability, redundancy, and geographic distribution of servers.
• Ability to describe your comprehensive data security framework, detailing how data is secured both at rest and in transit (e.g., encryption protocols, access controls, tokenization).
• Ability to clearly specify the location(s) where all district data is stored (e.g., geographic regions, cloud providers) and the physical security measures in place at these data centers.
• Ability to outline your data retention policies and the length of time district data is retained after contract termination or deletion requests.
• Ability to describe your data backup procedures, including frequency, methods (e.g., full, incremental), storage location of backups, and the process for data restoration and recovery.
• Ability to provide details of your disaster recovery plan and recovery time objectives (RTO) and recovery point objectives (RPO).
• Ability to provide your business continuity plan (BCP), detailing procedures to ensure continued service availability in the event of unforeseen disruptions.
• Ability to provide a detailed breakdown of estimated network bandwidth utilization for the platform, specifying requirements for both typical idle usage and peak concurrent user activity.
• Ability to provide a list of all required network endpoints (IP addresses, URLS, ports) that must be whitelisted or configured in the district's firewall for the platform to function correctly, along with the purpose of each.
• Ability to clearly outline any specific hardware, software, or configuration requirements for end-user devices (e.g., minimum ram, processor, browser versions, screen resolution) to ensure optimal performance of the platform.
- Service
• Ability to provide a detailed implementation plan and timeline, outlining all key phases (e.g., setup, data migration, integration, customization, initial training, go-live, post-implementation review), responsible parties, estimated durations, and prerequisite district requirements.
• Ability to provide a comprehensive training program for all user roles, detailing methodologies (e.g., online, live, on-site, train-the-trainer), customizable materials, ongoing professional development plans, and support for diverse learning needs.
• Ability to provide dedicated ongoing customer and technical support, detailing available channels (e.g., phone, email, chat, helpdesk), hours, escalation procedures, service level agreements (SLAS) (e.g., response/resolution times, uptime), and processes for bug reporting/feature requests. 
• Ability to assign a dedicated account manager to serve as the primary district contact, responsible for relationship management and ensuring ongoing platform success.
• Ability to provide a clear, comprehensive breakdown of all associated costs, including initial licensing/subscription (e.g., per user/school/district), implementation, training, recurring maintenance/support, and any additional features or premium tiers.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 1, 2025