Web Based Syllabus Management System

The vendor is required to provide for the purchase of a web-based system by which the university can manage public-facing syllabus documents in accordance with the act.
- The syllabus must be (a) accessible from the main page of the state institution’s web site by use of not more than three links; (b) searchable by keywords and phrases; and (c) accessible to the public without requiring user registration of any kind.
- System include:
• The system must be capable of supporting syllabus postings for more than 10,000 course sections each semester, and archive syllabi for two years;
• The syllabus postings must be on a publicly available and keyword searchable website that meets the requirements of the advance act in terms of inclusion of the required components of a “course syllabus” as stated in the act, and of the provision that all syllabi may be searched by keywords and phrases;
• The system must integrate with canvas (LTI 1.3) to allow automated syncing with syllabus materials posted on that platform. 
• The system must also function independently of canvas, using SSO for state credentials;
• The system needs hierarchical controls to permit university-level, college-level, department, and course level requirements to be included and/or locked for editing automatically with syllabi;
• The system must support built-in workflows with an approval hierarchy, ensuring that syllabi are reviewed and approved by designated personnel at various organizational levels—such as department, college, or university administrators—before they are published publicly.
• The system must be able to track syllabus publication in real time and send automatic reminders to instructors and unit administrators on real-time compliance;
• The system must be able to create custom-built regular reports that export all syllabus data simply, in support of compliance requirements;
• Integrations with software company banner 8/9 ERP and state’s course scheduling system. 
• Please explain how the data integration will function in both directions as appropriate.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: July 7, 2025