PeopleSoft ERP Replacement Software

The Vendor is required to provide PeopleSoft (v9.2) ERP system, including all software modules and retire selected third-party software tools.
- The district has identified modernization of ERP software, systems, and related processes as critical to achieving strategic plan objectives.
• Improved self-service functionality and experiences across all user groups
• Modernized time capture and control capabilities
• The ability to seamlessly manage staff across the hire-to-retire life cycle
• Improved workflow, posting controls, and dashboard capabilities
• Improved ach, payment notification, vendor, and procurement functionality
• Improved ‘cross-module’ integration of data and information
• Improved reporting, analysis, reconciliation, and management control mechanisms
• An ERP ecosystem that is cloud based, efficient, maintainable, and adaptable for the future
- Business enterprise systems
• A variety of third-party systems in conjunction with PeopleSoft to deliver services across the district.
• The district is open to respondent recommendations where core ERP functionality may reasonably consolidate or replace existing third-party systems or integrations.
- Module and functionality list
• Include a module in your base bid when your responses confirm it is needed to meet the district’s requirements. 
• Exclude or mark as optional any module whose functionality is demonstrably covered elsewhere in your suite or is not warranted by the question set. 
• Add any additional module if the functionality questions reveal a need not captured in the table, clearly labeling it as such in the explanation column.
- Technology requirements
• Infrastructure – covers core platform architecture, hosting models (cloud, on premise, hybrid), performance expectations, and scalability. 
• Integration – addresses the ability to integrate with third-party systems, internal applications, and existing district tools via APIs, middleware, or other integration frameworks. 
• Disaster recovery – focuses on system availability, backup and restore capabilities, recovery time objectives (RTO), and disaster recovery planning. 
• Security and privacy – includes encryption, authentication, role-based access controls, logging, and compliance with security standards. 
• Reporting and data – encompasses tools for data extraction, dashboards, analytics, visualizations, and support for ad hoc and scheduled reporting.
• Mobile device support – evaluates the availability and performance of mobile access on phones, tablets, and other mobile devices.
- Organizational change management
• Tools that support stakeholder engagement, communications, and readiness tracking
• In-system guidance or walkthroughs to support process changes
• Self-paced training tools and end-user learning enablement
• Role-based security and interface personalization to ease transitions
• Dashboards or analytics to monitor adoption and identify friction points.
- Budget: $800 million.
- Questions/Inquires Deadline: July 21, 2025