Digital Asset Management System

The Vendor is required to provide a cloud-based digital asset management system to completely manage all digital assets, ensure total security of the assets, maintain brand consistency and develop automatic tagging features with AI.
- The major goal of the project is to upgrade our current system of storing and sharing photos and videos from a variety of sources, and to implement contemporary technology and methods, including AI (artificial intelligence).
- System must demonstrate how it will improve efficiency. 
- Currently, the department uses flickr for photos.
- However, Flickr does not allow for videos or phone photo uploads, nor sharing capabilities.
- The digital asset management system must be a fully tested solution and proven to be reliable. 
- The supplier of the system must be customer-focused and demonstrates such by serving the needs of their clients, having documented functional and technical support, and having existing client relationships. 
- It is expected that the supplier will provide on-going maintenance of the system, software updates, system and user documentation, and web access to product information. 
- The preferred supplier will provide a dedicated account manager.
- Be an established company with documented implementation and support procedures, documented training, and dependable post-implementation support.
- Be able to display a proven track record of customer-focused success and security by offering:
•    An opportunity to preview and work in a test environment prior to bid award for a minimum of three (3) weeks,
•    Single sign-on access,
•    Detailed training options for multiple assigned users. Training can be live or prerecorded. Live is preferred.
- The solution’s functions in the following areas:
•    Photo and Video Storage and Sharing
•    Photo and video editing
•    Tagging - Automated and Manual
•    AI Capabilities - Visual Search and Facial recognition
•    Offers Hot and Cold Storage
•    Public and Private viewing capabilities
•    Ability to seamlessly download
•    External Photographers vendors to upload photos and videos
•    Ability to organize folders and albums
•    Customizable Filters
•    Collaborative Workspaces
•    Asset Expiration Dates
•    User and access permissions
•    Asset Utilization and Performance Metrics
•    Integrates with Adobe Suite.

- Contract Period/Term: 3 years
- Voluntary Pre-Bid Q and A Meeting Date: August 6, 2025
- Questions/Inquires Deadline: August 12, 2025