Faculty Management System

The Vendor is required to provide for a comprehensive faculty management system.
- The system shall provide faculty activity reporting, faculty lifecycle tracking, faculty annual review and job description process as well as tenure and promotion case review.
- System that allows the records review process for tenure and promotion, as well as faculty annual reviews and job descriptions, to be controlled in a digital environment.
- Features:
•    The system shall be user friendly and reliable for administrators, investigators, and other parties.
•    The system shall provide faculty and college administrators with the ability to log in and make updates to faculty records electronically via an online form on the university’s website and/or form outside of the university.
•    The system shall provide the ability to group and organize documents within a created record.
•    The system shall provide the ability to preview a file that will not require a user to download it.
•    The system shall allow auto email notifications on upload and other actions taken in the process.
•    The system, as a service, must be compatible with all browsers, and available for secure remote access using university-issued hardware in accordance with applicable university policies and procedures. 
•    The interface must be simple and easy to use.
•    The system shall provide integration with HCM (oracle fusion) and ellucian banner to provide access to faculty, employees and course information.
•    The system shall be compatible with the use of Microsoft outlook for email and calendaring.
•    The system shall have accurate and searchable record retention consistent with investigative workflow and timelines.
•    The system shall allow tracking and reporting of key metrics regarding data for analysis; describe all reporting available, including reports. 
•    The ability to create customized dashboards for different audiences is preferred.
•    The system shall record user access of the system (access history).
•    The system shall allow staff to view the timeline of data loaded in platform and drill into data from timeline.
•    The system shall allow the university control of data and documents stored in the system and ability to easily extract the data in bulk.
•    The system shall allow the sharing of matters and documents with individuals internal to the university.
•    The system shall support all common document types including social media, audio and video files. 
•    Suppliers shall provide a list of any that cannot be supported as part of their proposal response.
•    The system shall include robust search capacities of documents and form fields including sorting by tags, dates, and all categories of data in the system.
•    The system shall quickly and easily track case/events by faculty, users, and type of case/event.
•    The selected supplier shall permit the university to record training sessions for future in-agency training purposes.
•    The system shall fully function with a user population as small as five (5) and up to three thousand (3,000).
•    The system shall allow the option to add modules at a later date.
•    The system shall be compatible with most mobile devices, iPads, etc.
•    The system shall allow assignment of different permission levels for access to data.
•    The system shall allow twenty-four (24) hour web enabled access to incident/event information for all user types.
•    The system shall be capable of importing data from external systems, including but not limited to banner (employee and student information, contact information, etc.).
•    The system shall allow the university to centrally control the authentication process and group membership/access control, ensuring appropriate role-based access to information and fields.
•    The system shall provide functionality to exclude other personnel, with the same role, from having access to certain complaints.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: August 11, 2025