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A government agency in Kansas issued “Digital Asset Management System” (RFP). Solicitation SYS-1977 closed on September 17, 2025. Eligibility: Only for USA Organization.
The Vendor is required to provide a Digital Asset Management (DAM) system to centralize, manage, and streamline access to our digital assets.
- Solution should enhance efficiency, ensure brand consistency, and provide robust tools for metadata tagging, search, and collaboration.
- Project Overview
• Centralized repository for digital assets.
• Improved search ability with metadata tagging and AI-enhanced capabilities.
• Streamlined workflows for collaboration, reviews, and approvals.
• User access controls and permissions.
• System for external partners (media, local destination marketing organizations, etc.) to browse and download assets upon request
• Scalability to accommodate future growth.
- Tourism manages thousands of digital assets, including photos and videos.
- A solution that will improve asset organization, with tagging and searching ability and to facilitate access with multiple departments.
- Core Requirements
• Asset Management: Centralized library for digital assets with customizable folder structures and tagging options. The system should be optimized for both photo and video assets.
• Metadata Management: Automated and manual tagging features, support for IPTC and EXIF standards, and advanced search functionalities.
• User Roles and Permissions: Tiered access control for internal and external users. We require the successful vendor to have systems in place for a minimum of 500 invited users for browsing and download access to the library.
• Scalability and Performance: System should handle at least 6TB of assets with rapid search and retrieval times.
• Compliance: Security standards like GDPR or CCPA compliance.
• Technical Requirements: AI-powered tools for automated tagging and content search and Cloud based photo storage for digital library.
- Add on Features
• Video transcription and captioning capabilities.
• Customizable reporting and analytics.
• Integration capabilities with major software like Adobe Creative Suite, Microsoft 365, or others.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: August 20, 2025
Ask any question about the RFP and its amendments. Instantly surface schedules, deliverables, compliance items, evaluation criteria, and budget details with 100% source-backed answers.
Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-1977) closed on September 17, 2025. See similar open RFPs below.
A government agency in Kansas. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Contract term: 2 years.
Questions and inquiries must be submitted by August 20, 2025.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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