Enterprise Planning Resource System

The vendor is required to provide enterprise resource planning and (ERP) system architecture and configuration services to assist in the migration, configuring of Microsoft’s dynamics 365 business central.
- ERP implementation firm for the configuration, integration, and deployment of a modern ERP solution with an agency go-live date of early February, 2026.
- The selected firm will be responsible for implementing microsoft dynamics 365 business central as the core financial platform, Paylocity for human resources, payroll, timesheet, employee expense reporting, and a robust reporting tool that meets the district’s data reporting needs (please note that time of this writing, agency has not yet finalized a reporting tool but has identified a few potential solutions.
- ERP systems, but also for understanding our business processes, training staff, identifying opportunities for operational efficiency, ensuring a smooth transition, and providing ongoing support.
- ERP environment that enhances reporting capabilities, enables real-time data access, improves overall efficiency, and supports the district’s continued growth.
• Implementation and configuration
o    Full set up, migration of current ERP data and configuration of business central to support fund accounting, procurement, accounts payable and receivable, budgeting, fixed assets, and other financial functions.
o    Integration and configuration of Paylocity to manage timesheets, payroll, benefits, employee expense reporting and employee records.
o    Setup of a reporting solution that is user-friendly, excel based business report tool that is compatible with business central.
o    Ensure seamless data flow between platforms.
• Training and change management
o    Develop and deliver comprehensive training programs for staff.
o    Provide clear documentation and user guides tailored to the agency’s specific system configuration.
• Compliance
o    Ensure compliance with all applicable governmental regulations such as financial reporting standards, procurement rules, records retention requirements, and data privacy and security mandates. 
o    The system should also align with industry best practices for public sector ERP implementations
• Support and maintenance
o    Offer ongoing technical support post-implementation.
o    Provide recommendations for system updates, enhancements, or process refinements as agency grows.
• Reporting and analytics
o    Implement a reporting tool that enables staff to generate both standard and ad-hoc reports.
o    Assist with the development of financial statements, dashboards, and budget reports.
o    Enable data exports and visualizations for decision-making purposes.
• Deployment and accessibility
o    Preference for a cloud-based solution that is accessible remotely and mobile friendly. 

- Questions/Inquires Deadline: August 21, 2025