Human Resource Information System

The Vendor is required to provide with a Human Resource Information System.
- Identify  and implement an integrated HRIS system with the following tools: applicant tracking system (ATS), onboarding, timekeeping, benefits enrollment and administration,  payroll processing, labor allocation and PTO tracking, serving as the agent electronically funding bi-weekly garnishments and tax deposits, and filing monthly/quarterly/annual  tax, unemployment and new hire reports.
- ATS, Onboarding, Timekeeping, Benefits Enrollment and Administration, and Payroll Processing, including tax deposits and regulatory reporting.  
- The ability to access via an app and integration of artificial intelligence (AI) features are a plus.
- Talent Management: Recruitment and Onboarding
1. Recruitment
•    Automated publication of jobs to job boards
•    Custom recruitment funnel for applicant tracking
•    Resume parsing
•    Recruitment scheduling
•    Collaborative candidate notes
•    Integration with LinkedIn
•    Hiring analytics
•    Background Check Integration Capability
2. Onboarding
•    Customizable onboarding process
•    Electronic I9 & E-Verify
•    Reminders/Tracking for I-9 Reverification, as needed
•    Electronic signature of documents for onboarding and throughout employee lifecycle.
•    Eliminate paperwork with digital data entry and filing cabinet 
•    Only enter data fields once. Do not have to repeat data on subsequent forms. 
•    New hire system access prior to start (salary)
- Benefits Management – Enrollment and Administration
•    Event Management (qualified life events, open enrollment, termination)
•    Carrier integration and communication
•    Recordkeeping functionality
- Time and Attendance
•    Clocking in and out
•    Absence management
•    Payroll integration
•    Feature for hourly employee to request a missed punch
•    Comprehensive policy configuration
- Payroll
•    Payroll management
•    Leave management
•    Expense management
•    Reports, payslips, forms
•    Income tax and deductions
•    Employee record keeping
•    Outsources all quarterly and annual tax filings
•    Customer support for payroll and tax inquiries
- Employee and Manager Self-Service
1. Employee self service
•    Multi-language support (Spanish/English)
•    Modify personal information (address, contact, banking)
•    Export personal data
•    View payroll information
•    View attendance reports
•    View leave reports and balances
•    View all approvals and permissions
•    Salary employees log time 
•    Time off requests
•    Upload required documents (voided check/DD forms, IDs, certifications, etc. via portal
•    One-click access to pay history, tax forms, leave balances, etc.
•    Electronic document / policy acknowledgment
•    Simple, intuitive navigation with quick links/icons to top features (payslips, PTO, benefits, timesheets)
2. Manager self service
•    Approve time off requests
•    Approve submitted hours
•    Approve overtime 
•    Access to policy and procedures guides
•    Email notifications for overtime, time-off requests
•    Access to employee information
•    Performance tracking
•    Checklists for onboarding, offboarding with workflows with deadlines and completion tracking
•    Searchable knowledgebase/FAQ inside the portal
•    Interactive walkthroughs for first-time use (onboarding, timecard approvals, etc.)
•    Short embedded “how to” videos
•    Role-based help guides (hourly, salaried, manager, HR/payroll
•    Automated workflows to replace existing forms.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 11, 2025